Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 8^th March
2025

Present:

Dave
Walsh (Chairman)

Steve
Anderson (Treasurer)

Sam
Elgar (Secretary)

Val
Sylvester (Croquet Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Ian
Kendal (Safeguarding/Health & Safety)

Paul
Bastiani (Membership/Property/Friendly Fixtures Secretary)

Apologies:

Bev
Redman (Social Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Ron
Nicholson (Bar Subcommittee Lead/Vice Chair/Greenkeeper)

Phil
Redman (Fixtures Secretary)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman’s
Report (Dave Walsh)

Dave showed the
Committee the Patchett Cup, and a discussion was held around what work is
required on it.

The Greenkeeping
team has been very busy killing the moss, cutting, scarifying, seeding and top
dressing the Green as well as giving the patio a jet wash. Thank you, Team.

Greenkeeper’s
Report (Ron Nicholson)

Apologies –
report as delivered by Chair above.

Treasurers
Report (Steve Anderson):

Steve reported
that maintenance remains our main expense. The club’s total equity on 6th
March 2025 stood at £13583.50.

Profit and Loss
for the period February 7th, 2025, to March 6th,
2025, was a net loss of £1549.91. This was mainly composed of
continuing set up costs for Green Maintenance but subs are about to come in.

Secretary’s
Report (Sam Elgar):

Sam presented
the Friendly Fixture memorabilia commissioned to Sally Bearman and presented
Steve with her invoice to pay this week. It was agreed that the Friendly
Fixture memorabilia will be handled by Sam and Paul, who have the Friendly
Fixtures in hand over 2025.

Sam stated that
she has still not received our Open competitions application forms to share
with other club Secretaries. Steve agreed to send these to Sam for forwarding
and it was noted that all the teams who have free entry to Open Triples this
year (as rained off halfway through in 2024) require contact to confirm and pay
for any meals required.

Sam ran over the
AGM minutes received from Lincs EBF. Dave will be receiving the handbooks
soon; no other items impact our club. Dave added that the Boston, Coningsby
and Woodhall AGM’s have now all been attended and entries paid.

Membership/Property
Secretary’s Report (Paul Bastiani):

Paul
has received three applications for membership from our new Croquet playing
members: Martin Russell, Dr Peter Seabourne & Patricia Duke-Cox. Welcome.

Fixtures
Secretary’s Report (Phil Redman):

Apologies &
Report sent: Phil has started work on our Fixtures List but awaits the league
website being populated so will share our list when complete via email, on our
website and in the Clubhouse.

Friendly
Fixtures Secretary (Paul Bastiani):

Paul
reported all Friendly Fixtures are now confirmed and on our calendar.

Sutton
on Sea will be an Away friendly only this year, with home next year and remain
in this format of alternating years due to busy calendars.

Paul has
provisionally booked a 16-seater coach with Kings of Stickney for the away
friendly at a price of £525, he is hoping to get 16 names up at the Pre-season
meeting this afternoon to secure the coach.

All Friendly
Fixtures signup sheets, except for Collingham are up in the clubhouse, ready
for sign up from the Pre-season meeting.

Bar (Terry
Butchart):

Bye Laws for Bar
use are not ready for the Pre-season meeting so will be added by the Committee
and emailed out, as per the Constitution.

Terry and Ron
will arrange re-stocking the bar prior to Open Day on 12^th April.

Competition
Secretary’s Report (Pauline & Kevin Mallon):

Apologies and
Report sent: Pauline and Kevin have put up competition entry sheets which can
be filled out from the Pre-season meeting that afternoon until the draw is made
on 26^th April.

They will be
visiting Locks & Leather to look into trophy engraving soon.

Sponsorship/Liaison
Secretary’s Report (Terry Butchart):

Terry reported
that the entry fees do not come close to covering Open Competition prizes so he
continues to seek sponsor(s) he will be chasing up his request in with Honda
head office this week, they currently have an exclusivity offer but if this
does not get taken up Terry will look at taking sponsorship from multiple
companies and will also be approaching Suzuki in Boston.

Social
Secretary’s Report (Bev Redman):

Apologies sent.

Bev has the
tombola and raffle dates to work on.

Croquet
Secretary’s Report (Val Sylvester):

Val confirmed
herself and Jean Girling will take on Tuesday Trophy organisation, bringing it
back to a learning focussed event and beginning at 2pm on a Tuesday as
requested by members.

Val continues
working with Fixtures Secretaries and has produced a suggested timetable to
incorporate Croquet. It was clear Croquet fits into vacant slots well on
Thursdays/Fridays and a Saturday or Sunday, Croquet will reschedule
with Bowls to overcome any clashes.

Val identified
29 hours where nothing goes on, on the Green usually and will give a
presentation to members at the Pre-season meeting of how croquet will fit in.

Val asked
everyone to clarify that flat soled shoes are considered bowls shoes which was
confirmed, there is no need to buy from a bowls shop so long as shoes have a
completely flat sole.

Val shared that
lots of Bowls Clubs are being approached by AC Croquet as this type of croquet
works well on a Green in that no damage is caused. AC Croquet is a much more
technical, gentle style of croquet than that of golf croquet, which you may
have seen played elsewhere, such as at Jubilee Park. It is exciting that Bowls
and Croquet are working together to maintain excellent Greens.

It was agreed
that Croquet games will attract £2 Green fees, in line with Bowls games.

Debbie Lines
will be attending who is a national Croquet Champion on 10^th April.

Bowling members
with an interest in learning croquet have the potential to do so in careful
tuition at the outside of the Green.

Homes &
Gardens local magazine will publish another article about WSTBC, highlighting
our trial of Croquet also.

Health
& Safety/Safeguarding (Ian Kendal)

Ian asked that
our 2025 fire extinguisher inspection certificates be displayed – Ron Nicholson
was allocated this action.

Ian will situate
a bucket of sand, outside the perimeter fence for cigarette ends.

Terry has
arranged our electrical certificates.

First Aid Kits
have been updated and fully stocked by Terry, who has also produced new
accident and visitors’ books and obtained a 50m extension cable for using
electrical equipment at the far end of the Green. Thanks Terry.

The car parking
spaces still need repainting which Dave and Ian will assist Ron with.

Any other
Business:

The Pre-season
meeting Agenda was run over in preparation for that afternoon.

Ian asked Steve
about renewal of club insurance, due in May and it was agreed that the
constitution be updated to include Croquet can also be played during the 2025
season as a trial, in the constitution (which will need further update for 2026
season) to satisfy the insurers. All agreed that full liability insurance
should be taken up at renewal.

We are yet to
secure a new butcher following Horncastle’s Busy Butcher closing. Steve and
Ian will do some further research into this.

With there being
no further matters arising the meeting was closed by the Chair at 1150hrs.

Next Committee
Meeting:

1000hrs Saturday
26^th April 2025.

Saturday
8^th March 2025 2pm

WSTBC
Clubhouse

Pre-Season
Meeting

Arrival:

26 Full Members and 2 Social Members arrived and signed in,
keys were purchased, and annual subscriptions paid.

Anyone not having paid yet please use the following details
or contact our Treasurer Steve Anderson steve@eurodat.co.uk to
arrange payment in person:

Membership Fee @ £40.00 Full or £5 Social via
cash, cheque or transfer.

Bank details to transfer payment:

Sort Code. 20 63 28

Account No. 90461466

Account Name. The Woodhall Spa Town Bowls
Club

Reference. Use Surname and initials.

Apologies Received:

Phil Redman, Steve Smith, Bev Redman, Di Redman, Phil
Briggs, Pauline Malon, Kevin Malon, Karen Kirton, David Kirton, Mick Taylor,
Steve Pearson, Hazel Trinder, Brian Trinder, Stan Avison, Tony Wells.

Pre-Season Meeting:

The Chairman (Dave Walsh)

Dave began by welcoming everyone to the meeting.

Chafer bugs have appeared on the Green lately, but our new
Greenkeeping team have these in hand. The new Greenkeeping team are going from
strength to strength in taking on challenges as they present themselves.

The Monday and Friday Teams are no longer referred to as A
and B Teams but by names, if you see one team has many names and the other
less, please consider signing up with the shorter team to even up available
players for each.

The Treasurer (Steve Anderson)

Club assets currently stand at £13,583 and 50 pence.

Due to measures taken last season, the club remains in a
healthy financial position despite the loss of the 1940’s weekend income, so
the committee saw no reason to increase annual subs or green fees this year.

As some of you will be aware we have switched from 3^rd
party Green Maintenance to in house which has caused some extra initial expense
but will produce large savings as the season progresses. Many thanks to Ron and
his team for all their efforts to date and for the continuing work that they
will be doing throughout the season.

Tech – WSTBC WEBSITE: Folks, we must move with the times
and with that in mind, over the winter months I have been working on updating
the club website. It is live now but is far from being complete. As time goes
on the site will gain additional functionality which you will be made aware of,
most probably from our secretary Sam Elgar.

You can reach it from the old web address www.woodhallspabowls.co.uk or
its new address which is www.wstbc.co.uk.

There is a member’s only area which is password protected.
Sam or myself can let you have the password but please keep it to club members
only for the time being.

In there you can, for example

·        
Enrol
and enter the intra club competitions on line.

·        
View
all the old committee meeting minutes in one place.

·        
View
a digital Calander of what’s happening when.

·        
View
progress of the various intra club competitions and the results of the
individual games.

·        
See
who beat who and who is playing who next.

In respect of the Intra Club section of the website, its
best to just see it as a digital version of the Intra club competitions board
in the clubhouse.

Please feel free to comment on the site, make suggestions
etc. All will be gratefully received.

WHATSApp Community: I have also been developing a Whatsapp
Community. This consists of smaller Whatsapp groups that members of the
community can join and we hope to expand and use this as one of our main
methods of communication within the club. For those who aren’t familiar with
Whatsapp, don’t worry. The old ways will still be available.

The Secretary (Sam Elgar)

Sam
stated she is really looking forward to this new season and pleased to see the
sun back out shining in anticipation.

Sam is intending to put down for Thursday eve home league
and pop in on Tuesday afternoons when not stuck at work! These games build new
players skills and offers experienced players the opportunity to pass on
knowledge whilst gaining practice, Tuesday will move to a 2pm start in line
with other games, as members have requested.

We are progressing to enter County Competitions this season
which is exciting progress for newer as well as established players.

I have kept our website up to date and am always grateful
for photographs and information emailed to keep this fresh. Steve has done a
great job maturing our new website which he just spoke about over the winter,
and I would encourage everyone to take a look and send your new photos to secretary.wstbc@outlook.com

Anyone who hasn’t received latest email with agenda for
this meeting please see Paul Bastiani (Membership Secretary) to update your
email. Whilst info is displayed in the clubhouse emails can prove handy
reminders.

Open Day is approaching Sat
12^th April 2pm – I shared our Open Day poster with your last
Committee minutes and will again with these minutes but have also printed a few
posters off, please take one to display if you have somewhere in mind and share
the electronic version on your social media.

Spring Clean Saturday 5^th
April from 10am. Please help to get the club ready for
potential new members and maintain a pleasant environment for existing ones. I
have also produced the cleaning rota displayed on our red noticeboard, close to
the loos. Dave will refer to this again under that agenda item.

The Appointment of Vice Captains for League Teams

Dave stated that Vice Captains are still required, to take
control of their team when their Captain is unavailable. Please pop your name
down if you are able to take on this vital role.

Competition Details and Signing up (Competitions
Secretaries) Pauline & Kevin Mallon

Pauline & Kevin have put up the Competition entry lists
now for you to complete. Competition entry is £2 per competition this year in
line with green fees.

The entry sheets will stay up until April 26^th
before draws are completed leaving competitors 12/13 weeks to complete all the
games before trophies need engraving.

Arrangements for Friendly Matches (Friendly Fixture
Secretary) – Paul Bastiani

Paul has arranged 4 Friendly Matches for 2025, 3 away and
the Lincolnshire Vice Presidents at home, which will be a prestigious visit.

On 21^st June for our away friendly to Holt BC,
Paul has booked a 16-seater bus provisionally for £525, working out £33 a
head. The day will consist of going to the seaside at Cromer for lunch, then
playing at Holt BC during the afternoon before socialising in their licenced
bar and returning in the evening. 16 names are required for Paul to confirm
the bus booking over the next few days so please do pop your name on the signup
sheet straight away or the club will not be able to take this financial risk.

Signing up for Teams

Dave reiterated that all members are encouraged to sign up
for the teams regardless of ability or experience the most important aspect is
to have a go and enjoy yourself.

Establishment of a Cleaning roster for the Clubhouse

Our Spring
Clean takes place Saturday
(5^th April) and as many members as possible are encouraged to
attend from 10am. Sam has
produced a cleaning roster sheet for the clubhouse which is displayed on the
red noticeboard near to the loos, you can put your name(s) down to take
responsibility for a particular week/weeks clean. Dave reiterated that as a
club we do need everyone to contribute a little. Thank you.

Croquet (Croquet Secretary Val Sylvester)

Val introduced and welcomed Patricia Duke-Cox, President of
Croquet.

Introducing the trial of Croquet for our 2025 season is an
exciting venture and something our club can be proud of.

Val explained that there is much time currently where
nothing goes on, on our Green, during the season, with 60% of time being free
and handed out timetables showing where Croquet could fill 23% of that time,
whilst Croquet will rearrange with Bowls if ever necessary.

Val explained that AC croquet is a technical/precise game,
unlike golf croquet you may have seen elsewhere and so maintains excellent
Green quality, just as Bowls does. There are no jump shots or chopping as you
may have seen in golf croquet.

Val has worked with Phil & Paul on Fixtures to identify
Thursdays until 5pm, Fridays 11am – 1pm and then Saturday or Sunday alternately
or to give Bowls priority, with no additional croquet required if Bowls games
are away.

Val referred to the croquet demonstration first set up in
2024 as well as experience at Sleaford Road BC (even though they also play golf
croquet) that there is no need to worry that any damage will be caused to the
Green.

Croquet players joining will have the opportunity to learn
bowling with us and for Bowls members wishing to try croquet, tuition can be
provided.

Val demonstrated that 34% (equivalent of 29 hours) of the
time will still be free for ad hoc roll-ups, competition games etc and she can
be reached if anyone is concerned about a time clash (see Time Slots for Free
Bowling doc). It was confirmed Croquet is in place as a year’s trial and that
flat smooth soled shoes are in use by Bowls and Croquet players, these do not
need to be acquired from a Bowls supplier, just fit these criteria. The only
change will be communicating more and getting used to using the calendar. Paul
Bastiani added using the website will make this much easier.

Val confirmed that the Croquet season will start and finish
at the same time as the Bowls season.

Any Other Business

Val and Jean Girling confirmed they will be running the
Tuesday Trophy this year, which will focus much more on learning and
progression to assist players into leagues, with far more schooling than
competition focus. Jean added that when she and Val joined WSTBC a coach was
available, which was very useful in learning rules and etiquette. She and Val
can also be available for Monday afternoon coaching as required.

The Bar Bye Laws are in hand but not ready to be discussed
as per agenda item. The Committee will progress these.

Patrick Newton stated he attended the Woodhall Friendly AGM
last week. There will be another discussion about whether North and South
divisions amalgamate before 2026 season so he would appreciate players thoughts
on the matter over this season. It was also agreed with some very hot weather
becoming more regular with climate change that Captains can agree at the start
of a game on a hot day that they will only play 12 ends.

Brian Haskett confirmed with all that the Green opens on 29^th
March and that Leagues will start the first week of May. Tuesday Trophy will
start as early as possible with no scoring during the first two weeks, it is
hoped April will be fine enough for.

There being no other business, the meeting was closed by
the Chair at 1440hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 8^th February
2025

Present:

Steve
Anderson (Treasurer)

Sam
Elgar (Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Ron
Nicholson (Bar Subcommittee Lead/Vice Chair/Greenkeeper)

Val
Sylvester (Croquet Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Ian
Kendal (Safeguarding/Health & Safety)

Phil
Redman (Fixtures Secretary)

Apologies:

Dave
Walsh (Chairman)

Bev
Redman (Social Secretary)

Paul
Bastiani (Membership/Property/Friendly Fixtures Secretary)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s
Report (Dave Walsh)

Nil to report.

Greenkeeper s
Report (Ron Nicholson)

Ron reported:

Fun Facts. The Green is: 37.5 x 37.5 = 1406.25 Sq
Mtrs

Full Seeding: 1406.25 x 20gms per sq mtr
= 28.25 kg.

Top Dressing: 1406.25 x 3kgs per sq mtr
= 4.28 Tonnes

Feb Plan. It is planned to Over-seed & Top
Dress 1.5mtrs of both the West & East edges of the

Green. A bag of the required quality of
seed = 1 x 20kg @ 146.00. Top Dressing

10 x 25Kg @ 4.50 = 45.00. All up cost
191.00 + VAT = 229.20 + Delivery.

Note. The club has the loan of a 0.5mtr
push drop feeder spreader for this operation.

Spreaders. This issue is causing me some angst due
to price banding and the options available.

The price band is 50 – 2200 for what
appears to be very similar products and

technology. Google seed spreaders and
you will see what I mean. However,

there are just two operation methods and
two delivery methods. The questions you

have to consider are:

Operation. To tow or to push?

The club has a tractor which is fully
capable of towing a spreader. The tractor

has an unladen weight of 250Kgs on 528
sq cm tyre ground profile. This

gives a ground pressure of 473gms per sq
cm. Average human = 380gm. It

has been tested on the Green and does
not create any discernable damage to

the Green.

Push spreaders will require an
individual to walk the spreader up and down the

Green several times. Depending on
spreader type between 10 and 72 times.

Delivery. To drop feed or to broadcast?

Drop feeders work by dropping the seed
or other dry product from the bottom of a

trough set between the drive wheels. The
feed is along the length of the axle and

only between the spreader’s wheels. As
such it is the most accurate delivery method

but the spread is restricted to the
width of the wheels.

Broadcast spreaders work by dropping the
dry product from a hod onto a spinning

plate which spreads the product by
centrifugal force. Typical spread of product

would be 3-4 mtrs resulting in
substantially less walking or towing up and down the

Green. The spinning plate is driven by
the rotation of the ground wheels through a

set of gears.

Hand Tools. The club has an assortment of tools of
various quality and serviceability stored in

various locations in the Maintenance
Shed. It is planned to create a Tool-board for

the storage of all tools, located on a
wall in the Maintenance Shed. Materials cost

25.50.

As has been stated, the quality and
serviceability of the available tools is, in some

cases, questionable. Therefore it is
proposed that the Greenkeeper is given a budget

of 100 to replace and improve the range
of tools available. List of tools required:

Combination spanners metric &
imperial.

Screwdriver set.

Pliers set.

To ensure the quality is adequate for
the club’s purposes it is recommended that

someone with an engineering background
makes the purchases.

Power Tools. The club enjoys the potential use of 8
powered tools for a range of operations.

It is confirmed that there are now
Operating Manuals available for all powered tools.

However, it is apparent that, with the
exception of the tractor, the club has no

knowledge of current serviceability nor
when each piece of equipment was last

serviced. Therefore a Service Sheet has
been created for each unit to record such

information. This situation has occurred
due to outsourcing Green Maintenance.

All the gear but nobody with
responsibility to ensure it is maintained in a safe and

serviceable
condition, probably for the past 15 years or so.

Discussion of
these points resulted in approval for moss killer and sprayer to be purchased,
a broadcast spreader and recognition that in previous years we have spent 8k
on Grassroots so spending 1k through the Greenparty before opening the Green
is reasonable and a further 200 budget was agreed by all.

Treasurers
Report (Steve Anderson):

Steve reported Profit
and Loss for the period January 2nd, 2025, to February 6th, 2025, was a net
loss of 239.53. This was mainly composed of initial set up costs
for Green Maintenance, Utilities (electricity bills) and 2025 league fees.

The clubs total equity on 6th February 2025 stood at 15,145.30,
composed of current assets of 15,168.69 and current liabilities of
23.39 (future electricity bill).

Secretary s
Report (Sam Elgar):

Sam reported
that she has started to receive Pairs and Triples applications from other clubs
and placed some on the board for Freiston. We need to get our application out
soon. It was unclear who had received a handover from Hazel so Sam stated she
would go through the previous minutes so this got underway.

Sally Bearman
will be delivering our new friendly fixtures memorabilia this week and Sam will
provide Steve with her invoice.

Sam thanked
Steve for providing the signed off 2024 accounts for filing.

Sam asked we add
the additional events that Paul has secured and run through when we require
raffle/tombola/catering to give plenty of notice to organisers and update our
website.

Ron stated that
Opening the Green needed to be moved back due to seeding taking, this was moved
to 29^th March.

Ron has arranged
the Open Day Banner for a week at the roundabout and it will be outside the
club for a week also.

Val has
submitted an Open Day advert to the Wapentake.

The Redman
family will work on an Open Day Poster.

The Following
was agreed:

2025 Events:

Pre-Season Meeting Saturday 8th March 2pm.

Opening of the Green Saturday 29th March 2pm.

Spring Clean Saturday 5^th April from 10am.

Open Day Saturday 12th April at 2pm.

Sutton on Sea Friendly Away Saturday 3^rd May.

Lincolnshire Vice Presidents at Home Sunday 8^th
June. (Raffle/Catering)

Holt Away Friendly Saturday 21^st June.

Fixed Jack Coronation Cup Sunday 13th July. (Raffle/BBQ/salad &
rolls catering)

Open Pairs Saturday 19th July. (Raffle/Catering)

Summer Social BBQ Saturday 26th July (provisionally).

Open Triples Saturday 2nd August. (Raffle/Catering)

Salmon Trophy Saturday 9th August. (Raffle)

Collingham Friendly Away Saturday 23^rd August.

Cricket Bowls Saturday 30th August.

End of Season Presentations Day with Ray Dales Memorial Drawn
Pairs & BBQ Sunday 7th September 2024 from 12pm midday. (BBQ/salad & rolls catering)

Closing of the Green Sunday 14th September (provisionally).

AGM Saturday 15th November 2024 2pm.

Car Boot Sales:  

Monday 5th May (Tombola)

Monday 26th May (Tombola)

Monday 25th August (Tombola)

The agenda for
our Preseason meeting was then agreed for 8^th March.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
sent a report with his apologies:

Nothing
except all property up to date

Fixtures
Secretary s Report (Phil Redman):

Phil has started
work on our Fixtures List but awaits the league website being populated.

Friendly
Fixtures Secretary (Paul Bastiani):

Paul
sent a report with his apologies:

Further
Agreed Friendly Fixtures:

Collingham
– away visit Saturday 23 August

Holt
– away visit Saturday 21 June. 16-seater coach booked 525 approx. 33 pp

Lincolnshire
Vice Presidents – home – Sunday 8 June

Bar (Ron
Nicholson):

Ron will produce
the bar processes as annexes to be added to the Bye Laws for agreement at the
Pre-Season meeting.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin will ensure the entry sheets are up by the preseason meeting on 8^th
March.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry has a
request in with Honda head office hoping they will sponsor our Open Pairs and
Triples this year they currently have an exclusivity offer but if this does not
get taken up Terry will look at taking sponsorship from multiple companies.

Terry informed
us that the Busy Butcher in Horncastle has closed so we need a new BBQ meat
provider. Ron stated he will initially approach the butchers in Woodhall
however if a price cannot be agreed, expand our search.

Terry has
printed some Sponsorship Secretary Business cards to share with potential
sponsors and gave some out to other Committee members who have businesses in
mind who could contact him. Please ask Terry if you have a business in mind,
you might pass one to.

Social
Secretary s Report (Bev Redman):

Nil to report.

Croquet
Secretary s Report (Val Sylvester):

Val is working
with Fixtures Secretaries and has produced a suggested timetable to incorporate
Croquet. It was clear Croquet fits into vacant slots well on Thursdays/Fridays
and Sundays, with the ability to move alongside planned events.

Val will tell
everyone more about Croquet at the Pre-Season meeting in March.

A small
equipment area was identified for the Croquet equipment.

Ian asked Steve
to inform our insurers that Croquet will also be played at our Bowls club which
Steve will complete.

Val will be
checking with Sleaford Road if there is anything else we should consider as
they have hosted Croquet for some time now.

Health
& Safety/Safeguarding (Ian Kendall)

Ian ran over his
progress in developing our Safeguarding Policy further and received helpful
feedback that he will use.

Our Fire Risk
Assessment is fine, with our extinguishers having been inspected in Jan 25.

Our consumer
unit and Sadia water heater are due inspection by an electrician. Ron and Dave
will arrange this.

Terry will order
us a new First Aid Kit, to remain in date.

We confirmed a
step and ramp are available to aid getting on and off the Green, where
required.

Our parking bay
paint needs refreshing Ron will see to this with the working parties.

Terry will print
off a new Visitors and Accident book.

Steve will
display the insurance certificate.

Any other
Business:

Phil will use
his own IT to produce the Fixtures List.

Terry obtained
us a mower fuel storage locker which is affixed to the front of the building.

Steve has paid
the Coningsby League invoice.

Ian has
downloaded the BDA website Safeguarding documents to develop our policy.

Val will plan to
begin Croquet from 29^th March in line with new date for opening the
Green.

Terry will pass
Petrol Oil & Lubricants data sheets to Ian to use in Health & Safety
documents.

Terry will order
a sufficient cable to reach the far corner of the Green as the one Phil was
donating was not long enough.

With there being
no further matters arising the meeting was closed by the Chair at 1145hrs.

Next
Committee Meeting:

1000hrs Saturday
8^th March 2025.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 26^th October
2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Sam
Elgar (Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Phil
Redman (Fixtures Secretary)

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Paul
Bastiani (Membership/Property Secretary)

Brian
Trinder (General/Bar Subcommittee)

Hazel
Trinder (Catering/Events)

Apologies:

Steve
Anderson (Treasurer)

Bev
Redman (Social Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh/Ron Nicholson)

Dave reported that
there are lots of leaves falling onto the Green currently, they were only swept
Thursday but have already built back up.

Ron reported
that the Dennis electric lawnmower that had been demonstrated Thursday was
impressive. The cassettes we have would fit one, it has 4,000 cycles of
battery power, each of which would cover 4/5 cuts of the Green so would last
many years. The mower demonstrated was lighter, quieter and easier to operate
than our current one, which if we purchase a new Dennis as demonstrated could
sell on Marketplace for up to 1,500 or part exchange with Dennis for less.

Ron confirmed he
continues to work on grants as suggested by Richard Chester and has included
upgrading of our clubhouse in proposals, which would currently be covered by
the funds in our kitty, so that each application contains the same information
and can be easily responded to. He is currently applying with Arnold Motors as
well as Lottery funding amongst some applications.

Ron reported
that the leaf pusher is proving very hard work for the Green Team so leaves are
being blown into the gutters before being sucked up currently.

A lawnmower
brush would be preferable to the sweeping or blowing as that would also collect
the pine needles which have fallen and stuck in the Green, this is priced at
11,040 however so Terry is keeping a look out on Marketplace for a second hand
one, they do appear on there but not yet in the correct size. Leaf fall is
expected to last for the remainder of 2024 so Ron asked for 1,100 to make this
purchase, this request was seconded by Paul and all agreed it.

Next weeks
working parties will be out Tuesday and Thursday to continue dealing with leaf
fall.

We will use
Grassroots less and less over time due to the work parties, as our Greenkeeping
evolves and the piecework menu pricing from Grassroots begins in 2025. Kevin
pointed out that we have shopped around over time and know Grassroots offer the
most competitive prices so this would also safeguard us against having to find
a new company should Grassroots not remain so.

Treasurers
Report (Steve Anderson):

Steve sent his
apologies along with a report:

There is nothing
unusual to report over the period 19th September 2024 to 22nd October 2024.

Income was comprised of final team receipts and bar profits for the 23/24
season.

Expenses were
comprised of quarterly GrassRoots Fees, an Annual Bar License, Web hosting fees
and Utilities (Electricity and water).

Profit & Loss

       
Total Income 89.60

       
Total Expenses
2,270.63

       
Net Ordinary Income -2,181.03
loss.

Current
Balance

       
Stock 325.39

       
Barclays Bank
17,592.45

       
Petty Cash 712.09

       
There are no current
liabilities

       
Net Current Assets
and Total Equity 18.599.93

Action Points
with my name against
them.

       
Chase Eyre s
sponsorship – Unlikely to receive this. Terry B may have updates. He was
going to revisit them.

       
Work on Laptops to
address IT issues Sam s resolved. I need to find time to go through things
with Phil R.

       
Explore new webhost
– Done apart from liaising with Computade re-release of woodhallspabowls.co.uk 

       
Pass accounts to
Independent Examiners – Done.

Secretary s
Report (Sam Elgar):

Sam read out a
lovely email from Jean Girling thanking the whole Committee for their work
which made us all smile. Thanks Jean. 😊

The AGM
Nominations & Proposals box was opened to allow AGM preparation. There
were two nominations which had been proposed and seconded in the box and will
be considered at AGM. Ron asked that Croquet be added as an agenda item for
AGM also, which will be completed and the Committee agreed they will meet at
1330hrs on the day of the AGM beginning at 1400hrs to set up, followed by the
agreed new Committee remaining behind following AGM as their first meeting.

Sam reported
that Steve had managed to create some additional space on her Secretaries
laptop, which can now accept updates again. Thanks Steve.

Sam has made
contact with Boston & District League prior to their AGM advising we
support relaxed dress code and would prefer not to bowl on Bank Holidays, as was
agreed she would at the last Committee meeting.

Unfortunately,
the woodwork shop Sam had asked for a quote on replacing our benches had
responded they do not have the capacity to complete that many. Dave stated
that restoration work has begun on our current benches and it appears all but
one can be salvaged. Sam stated she will further enquire if the woodwork shop
could quote for a single bench to replace that one.

Sam has sent
Steve the Lincolnshire Ladies invoice which needs paying before the end of the
year.

Unfortunately,
Paul Fox has had to cancel the usual Halloween weekend camping this year due to
lack of interest.

Sam showed
everyone the article Val Sylvester has managed to get into the latest Home
& Garden magazine, which is distributed in Woodhall. Well done Val. 😊

Membership/Property
Secretary s Report (Paul Bastiani):

Membership
– nothing to report.

Property
– Paul has added the: Sweeper, Honda Mower, Manual Hollow Tiner & 12V
Battery Charger for sit on mower, as requested at last meeting and will be kept
informed of further equipment acquired.

Fixtures
Secretary s Report (Phil Redman):

Phil is
concerned he still does not have a suitable laptop/computer to complete next
years Fixtures List and will discuss this further with Steve next week.

Is anyone about
to upgrade their laptop? A donated machine does not need to be top of the
range at all, just have wi-fi connectivity please.

Friendly
Fixtures Secretary (Ron Nicholson/Paul Bastiani):

Nil
to report.

Paul is looking
to take over friendly fixtures in 2025 as Ron has moved more into the
Greenkeepers role. Paul
asked Ron to pass him all information. Paul was hopeful we might add a local
derby with Jubilee Park to our Friendlies but unfortunately they have responded
that they have a full schedule.

Bar (Ron
Nicholson):

Ron reported the
bar has now closed for the end of the year. The books are all balanced and
there was no excess stock, this is pleasing as it demonstrates we have learned
to manage this well.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Kevin reported
that the Trophies still being engraved following Presentations Day. We may
need to replace the Patchett Cup, which Dave will work on.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Nothing to
report.

It was agreed
that Eyres advertising should now be removed from our website as well as their
large banner and another sponsor sought for the Trips/Pairs as they have not
continued this year.

Social
Secretary s Report (Bev Redman):

Nil to report.

Events/Catering
Secretary s Report (Hazel Trinder):

Nil to report.

Any other
Business:

Sam asked where
the flower trough contents had gone, it emerged it has been composted but some
of the plants could have been kept inside for next year, if members wished to
save them at home. It was agreed that next year members will be informed they
are available at the end of the season, before remaining ones are composted.

Ron stated we
require 50m of electric cable to reach the far end of the Green and use
equipment, we currently only have 30m. Phil stated he has a spare cable he
will donate. Thanks Phil 😊

Dave stated he
received an email stating all clubs need a lights meter, it was confirmed this
was a scam email and could be deleted. The meeting is a useful forum for
Committee members to consult each other to establish these things.

With there being
no further matters arising the meeting was closed by the Chair at 1133hrs.

Next
Committee Meeting:

Following AGM 2^nd
November 2024.

MINUTES
OF THE AGM

Woodhall
Spa Town Bowls Club

Clubhouse
2pm Saturday 4^th November 2023

1 Welcome

27 Full Members and 1 Social Member
were welcomed along.

The Chairman opened the
meeting with a minute s silence for members and friends of the club who are no
longer with us since the last AGM.

2 Apologies:

Paul Fox, Pauline & Kevin
Mallon, Beverley Redman, Tom Scholey, Steve Bradley, Maggie Woodham, Sue
Anderson, Derick Millership, Penny Bastiani, Brian King, Harvey King, Neil
Rogers and Tony Wells.

3 Matters Arising
from the last AGM held on 5^th November 2022

Patrick Newton updated us that the split for the
friendly competitions on a

Wednesday afternoon was
decided after the AGM and we are in the North section.

The minutes were agreed as
correct.

4 Chairman s Report

The Chairman stated we have
had a good 2023 season with Tom Scholey s Friday night team winning the league
and our Green clearly being one of the best in the area.

The Chairman thanked everyone
for their efforts towards our Club being what it is, highlighting work by Peter
Selkirk in tending to the Green and putting away the BBQ, as well as Hazel
Trinder providing some exceptional catering over the season.

The Chairman advised all that
Captains must be selected today in order to submit agreed teams during Dec/Jan.

The Chairman stated that there
was one Proposal Form in the box for debate and voting at this AGM Change to
Constitution to allow all Full members to vote, regardless of attendance at
AGM.

A discussion was held where it
was highlighted that some Full members may wish to attend AGM but are unable,
some may be unwilling, much additional work would be required from Committee to
have all matters requiring voting presented to all members two weeks prior to
AGM and that any voting completed prior to AGM would mean those doing so had
not had the opportunity to take part in discussion on the matter as we were
doing in that moment.

Voting on the proposal then
took place, producing 4 votes in favour and a majority against, meaning the
proposal was rejected.

5 Treasurer s Report

The Treasurer reported that
over the year with a start balance of 20,807 we closed with an end balance of
18,885.

Income of 15,206 has come
from membership fees, car boot, Green fees and events.

Expenditure of 16,322 has
meant a net income of 1,145.86.

The Treasurer clarified the
balance sheets in response to questions generated and went on to list some
expenditure from the year:

       Relaying
of slabs & guttering being our main one-off expense.

       Licence
fee for sale of alcohol was 100 however the notice in the Target required for
initial granting of this was 354.

       Promotional
pens were purchased at a cost of 218 these are much appreciated as mementoes
for visiting teams.

The Treasurer went on to
discuss future planning, addressing the issue that just that morning the 1940 s
Village Committee had announced an end to this event which has generated
approximately 1,500 for our club per year.

It is unclear if the event
will continue in an unofficial format within the village and we can still
generate income via it, our Committee will need to carefully consider ongoing
plans in light of this announcement, including:

       Paving
and covering area outside kitchen for BBQ and sink.

       Continued
investigations by Ron Nicholson & Terry Butchart into obtaining reliable
internet connection, to use card readers at events. Our first trial at the
last 1940 s event was unreliable so further investigation is required as the
Treasurer believes it is unlikely cash only events will be viable in years to
come.

The Treasurer discussed De-fib
costings being extremely complex to present at AGM and will send these
spreadsheets out via email at a later date. Essentially the costings, pros and
cons vary between purchasing or leasing a machine. The Treasurer responded to
questions, clarifying the machine would be situated inside the clubhouse rather
than being advertised as a public service outside and that the minimum leasing
period is 3 years.

The Treasurer stated that
based on the accounts for the year 2024 membership fees do not need to be
increased and can remain as they are, this will be voted on at the Pre-Season
meeting.

Patrick Newton thanked Ron
Nicholson for his hard work over the year and in years gone by as Treasurer,
all agreed and Thanked Ron.

6 Secretary s Report.

The Secretary thanked those
who have sent news and photos to her for the website and to share with Val
Sylvester who kindly continues to produce our newsletter. These are much
appreciated, please keep them coming to: secretary.wstbc@outlook.com

and to
Val Sylvester at: sylvov123@gmail.com

The Secretary stated that Paul
Bastiani continues to do a great job as Membership Secretary ensuring all
members email addresses and details are maintained and this in turn allows
communications to be received by all. Please let Paul know if you change any
details to ensure you receive all correspondence.

Lincolnshire Bowling
Association Honorary Secretary has requested I ask the question why nobody from
our club has entered any of the competitions on offer this year. He would like
everyone to know that anyone is welcome to give the EBF competitions a try and
is surprised we currently have no interest despite being one of the largest
clubs in the county. Inviting you all directly to take part in the future.
Responses from a variety of members included that we have a busy and enjoyable
season already as well as entry to the competitions being required very early
compared to when they begin it was raised that handbook production does rely
on timely entry. Feedback will be provided to Stephen Cornwell, LBA Hon
Secretary along with our thanks for reaching out with this encouragement.

The Secretary stated that each
year she likes to take on a new challenge and this year was being a Captain for
the first time. This was thoroughly enjoyable and she produced a spreadsheet
for the Thursday evening Cats which ensured everyone knew what they were
doing. Phil Redman also had a go at first time captain on a Thursday evening
poaching Sam s sheet for the Imps who went on to win the competition. Sam
actually took the sheet poaching as a compliment and will be more than happy to
share this with any other Captains new or old as I m sure any Captain within
the club will make their experience available to anyone willing to take on this
crucial role.

7 Independent Examiners

Independent
Examiners were confirmed as Patrick Newton and Judith Branthwaite.

The 2022-23
accounts were signed off as correct for filing.

Thank
You to Judith for stepping up and to Patrick for his work over the years.
Patrick confirmed he would like to step down now and so another member who is
not on the Committee is required for 2024.

Patrick
explained how the Treasurer produces the accounts for examiners to check the
calculations prior to AGM and that this is not an especially arduous job. If
voting slips are required at AGM then the examiners also count these votes.

Maggie
Hanchett volunteered to carry out the role along with Judith for 2024. Thank
you both.

8 Report from the Fixture Secretary

Phil Redman reported at times
in the 2023 season teams and captains were in short supply, but the Fixtures
were filled, and version 4.4 of the Fixtures List was finalised.

It is really helpful for Phil
when he shares a draft Fixtures list that it is thoroughly checked, and he is
advised of any inaccuracies. Phil will share drafts with Captains this year as
well as Committee to try to iron out any inaccuracies at the earliest
opportunity.

9 Report from the Competitions
Secretary

Pauline and Kevin Mallon had
provided a report for the Secretary to deliver along with their apologies to
AGM:

All the competitions took
place in good time enabling the trophies to be engraved in time for awarding on
presentation day. It is hoped that next year that the competitions will be well
supported.

If anybody has any suggestions
for new competitions, please let us know.

10 Team Reports

Monday night Team was
Captained by Tom Scholey.

Tuesday afternoon Trophy was
run by Maggie Hanchett during 2023 which had good numbers and profit for our
club.

Tuesday night Team was
Captained by Dave Walsh who reported finishing third in the league and having
no problems getting players.

Patrick Newton reported the Wednesday
Wanderers Team had a good season, almost winning the Ron White Shield by
winning all four games at Mareham but ultimately came second to Ruskington who
had more shots. The Wanderers did not fare so well in the Wilkinson Shield. In
the North V South Section play off The Wanderers won all three rinks versus
Eslaford in the final at Billinghay.

Paul Bastiani reported that
the Wednesday Woodpeckers Team had 13 people signed on and thanks to the
enthusiasm by all members, fielded a team for each fixture without undue
problems Paul s grateful thanks to all who played and supported the team.
This year saw the league revert back to North / South divisions which resulted
in much less travelling and hopefully this will continue next year. The
Woodpeckers finished fourth in division, however achieved a 7 5 points
victory over the Wanderers from the two matches played! The Woodpeckers
reached the semi-final of the Wilkinson Shield which curiously we had to play
Eslaforde on their own green rather than a neutral green. Surely the venue for
the Semi-finals / Final could be decided once the qualifying teams are
established.

Ron Nicholson reported that the
Thursday Evening Competition restarted this year and was very
enjoyable. A few more players would be appreciated next year. Supporting this
and the Tuesday Trophy allow players to share experience, novice players can
only progress when they play with those of more experience. With all games
being at home, these games raise valuable funds for our club without incurring
any travel expenses. Please consider competing next year either to build on
your experience or encourage others by sharing that already gained.

The Friday A Team was
Captained by Tom Scholey. They won the league and will be in Division 1 next
season.

Dave Walsh reported that the Friday
night B Team finished third in the League this year.

11 Election of Officers

Ron Nicholson stood down as
Treasurer; Steve Anderson was proposed as Treasurer. The Chair and Secretary
wished to remain, with no proposals received to stand against them. The
following was approved:

Chair/Green keeper Dave Walsh

Treasurer Steve
Anderson

Secretary
Sam Elgar

12 Election of Committee

John Eggleton stood down from
Committee as Social Secretary Thank you for your work over the years John.

A proposal was received for
Beverly Redman to join the Committee as Social Secretary and a proposal for Ron
Nicholson – on stepping down as Treasurer, to remain on Committee replacing
Steve Anderson as Friendly Fixtures Secretary.

With the remainder of the
existing Committee re-standing, Committee was confirmed as follows:

Social Secretary Beverley
Redman

Catering Manager Hazel
Trinder

Sponsorship Liaison Terry
Butchart

Property/Membership Secretary
Paul Bastiani

Joint Competitions
Secretary Pauline Mallon

Joint Competitions
Secretary Kevin Mallon

Fixtures
Secretary Phil Redman

General Brian
Trinder

Friendly Fixtures
Ron Nicholson

Responsibility for Bar will be
allocated within the Committee at their next meeting.

13 Leagues to enter in 2023

Our entries will be dependent
on format of leagues, sufficient engagement and recruitment of Captains in
order to be able to continue with the following League entries:

MONDAYS Boston 3 wood A
& B teams.

TUESDAYS Boston 2 wood A
& B teams.

WEDNESDAYS Woodhall Friendly
League Woodpeckers & Wanderers.

FRIDAYS Coningsby 2 wood A
& B Teams.

14 Election of Captains

Teams can only run if Captains
are agreed, the following were agreed:

MONDAYS: (Two
teams will only be entered if 9 player requirement confirmed)

Boston 3 wood: A Team Tom
Scholey

B Team
Paul Bastiani

TUESDAYS:

Boston 2 wood: (Two
teams will only be entered if 9 player requirement confirmed)

A Team Dave Walsh

B Team Steve Anderson

Tuesday Trophy Maggie
Hanchett

WEDNESDAYS:
Woodhall Friendly League:

Woodpeckers Paul Bastiani

Wanderers Patrick Newton

THURSDAY EVENING Ron
Nicholson

FRIDAYS Coningsby
2 wood

A Team Tom Scholey

B Team
Dave Walsh

15 AOB

Paul Bastiani talked about The
Coronation Cup – This year we introduced a new one-day Competition which was a
fixed jack format competition. It was played in two groups with the final
played by the winners of each group. Congratulations to winner Richard
Chester. There were 16 players, and it was very well received by all. Winner
and runner up trophies were donated by Phil Briggs – Thanks Phil. I hope that
that this will now become established as an annual competition with a few more
entries in 2024.

Paul then talked about Club
shirts – The sales of club shirts have gone very well with the vast majority of
club members now owners of a shirt. We are currently holding a moderate stock
of shirts. Sizes available are Ladies 18, 18 v neck & 16. Men s 2XL, XL
& L.

Val Sylvester asked if we will
still be required to travel to Skegness for Friday matches as this proved
problematic in the 23 season. Dave Walsh responded that we should not have to
as they have been promoted out of our division now.

Maggie Hanchett discussed how
other clubs ensure all players at Friendly Fixtures provide food for visitors,
a discussion was held around how various clubs differ and the Committee
consider various options available to us. It was concluded that the Committee
are elected to make these decisions.

Peter Selkirk raised the news
that had broken that morning, that the Village 1940 s weekend had been
cancelled and wondered what fund-raising events we might consider replacing it
with. Patrick Newton stated that the Car Boot tried on a Saturday had not done
well and the established three bank holiday Monday slots it currently fills are
well established. As the news only broke that morning it was unclear if any
unofficial 1940 s event would still take place. This is something the
Committee will follow closely and discuss moving forward.

Val Sylvester reinforced that
she would really appreciate more information for newsletters and be very happy
to receive this at sylvov123@gmail.com

Patrick Newton thanked the
Management Committee for all their work over the season, which was much
appreciated.

16 Chair s Closing Comments

The Chairman thanked all for
attending.

The Chairman stated he is
hopeful that the new league formats should work out well for us.

The Chairman asked that newer
bowlers do take part in matches, please do not worry that you are not good
enough. When you are asked to play, this means you are good enough – this is
how you improve and progress.

There being no other business,
the meeting was closed by the Chairman at 1500hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 29th June 2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Steve
Anderson (Treasurer)

Sam
Elgar (Secretary)

Brian
Trinder (General/Bar Subcommittee)

Hazel
Trinder (Catering/Events)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Bev
Redman (Social Secretary)

Phil
Redman (Fixtures Secretary)

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Apologies:

Paul
Bastiani (Membership/Property Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that the bowling direction on our Green has been turned around again to try and
save some of the grass which has sustained damage in the wet weather and
particularly on Open Day in April. Billinghay have put forward a proposal that
the outdoor bowling season be moved from April August, onto May September
which may be of benefit in maintaining all Greens.

Sutton-on-Sea
shared with us that they only use Grass Roots Green maintenance once a year, in
September to complete winterisation, seed sowing and top dressing. This
results in an annual bill of over 50% less than we are currently paying and
where it has become apparent, we cannot recoup the loss of 1940 s weekend in
full annually, this is a cost cutting exercise we must consider.

Dave went on to
explain that Sutton-on-Sea manage this by having working parties made up of
club members who, on rotation, look after the Green three times a week for the
remainder of the season. A discussion was held on how we could identify
members who would be willing to take part in our proposed work parties. In the
first instance the Committee would like to bring to your attention here that if
we cannot get volunteers then subs as well as Green fees will have to increase
substantially. We will shortly be sending out an electronic questionnaire
which every member should complete so as we can identify who is happy to
volunteer for what duties, to support our club. Even if you are unable to
offer any help at all, please complete this to allow the Committee to view a
full picture of where we can go.

Treasurers
Report (Steve Anderson):

Steve explained
that an annual council tax issue arose as our banking does not allow for
references to be added as we wish when making payments, this results in the
payment being unidentified by the receiver and we must then point it out to
them every year. This is resolved for now, this year.

The benefit of
removing fuel allowances and increased Green fees shows in our accounts but not
to the extent it will cover the lost 3k from 1940 s weekend.

Accounts were
scrutinised and shown to have 18,140 total assets/equity however when the 8k
Grass Roots bill is paid it will look significantly reduced.

615
professional fees have been charged for the Land Registry documents which were
commissioned back in 2022.

With 44.79
equipment repairs paid out for the ride on mower, which was not serviced for
4/5 years, and an essential servicing tool approved at 40 on top of these
listed expenses the current account will end up 3k in deficit without 1940 s
weekend in July. As Dave pointed out, savings need to be made and volunteer
working parties are our best hope to reduce Grassroots costs, so please do get
involved.

Secretary s
Report (Sam Elgar):

Sam reported our
website is up to date with 2024 events and welcomes further photos for this
from members over the season to secretary.wstbc@outlook.com

Sam
asked if anyone could deliver the copies of Land Registry documents to Trustees
without email, to save on stamps. Dave and Steve volunteered to do this.

Sam
reported that she has now put up the list to add your names and numbers of
guests you may wish to bring to the Summer Social BBQ on Sat 27^th
July. This is so we have an idea how much salad is required. Our Bar will be
open for purchases at the event, bring your own food to be put on the BBQ.

Sam
reported that she has been liaising with the Conservative Club over this years
Salmon Trophy, she has managed to secure the buffet afterwards at the same
price as the previous two years. Hopefully our bar can make some profit as
well as Green fees and Raffle (the collection boxes will be out again soon),
Dave will arrange the prize for the Spider and Paul will ensure our membership
forms are available on the day for interested visitors from the Con Club. Ideally,
we will have 18 or 24 players from each club, it is understood that those who
are members of both will mostly play for the Con Club and Sam will ask Val
Sylvester to inform Ruby Salmon s family that this is taking place from 1.30pm
on Saturday 17^th August. Watch out for the sign-up sheets appearing
in both clubs this month 😊

Running
through other upcoming dates for discussion, it was noted that the Coronation
Cup could do with a few more names up on Sunday 14^th July.

The
friendly at home to Holt on Thu 18^th July 2pm is short of names, Ron
made the decision the Thu eve interclub competition will be postponed that week
allowing more to put their names down without bowling twice in one day.

The
Open Pairs on Saturday 20^th July is now full and closed.

The
Open Triples on Saturday 24^th August currently has 18 confirmed
teams so some scope for further teams, ensuring an even number of teams are
entered.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
sent a report with his apologies:

We
have two new members (Elizabeth Pollard & James Cork welcome 😊)

Paul
has sold 3 shirts, leaving 7 in stock since the last meeting.

2/3
members wish to purchase shirts who s sizes we do not have in stock currently.

New
members generally are keen to order a shirt.

Paul
asked for authorization to order 10 more shirts which will be stock in hand
rather than expenditure. This was approved by the Committee.

You
can contact Paul at prbastiani@gmail.com should you wish to
purchase shirts at 27.

Fixtures
Secretary s Report (Phil Redman):

Nil to report.

Friendly
Fixtures Secretary (Ron Nicholson):

Sunday 30^th
June Friendly Home Collingham. Ron was not able to raise Collingham via
their contact details so drove over and met with them, they have 14 players and
2 spectators attending tomorrow.

Thursday 18^th
July Friendly Home – Holt BC will bring 14 players to play 5 rinks of
triples borrowing a WSTBC player, over 18 ends.  A break after 9 ends for
tea and biscuits.  On completion retire to the pavilion for tea and
cakes.  Holt to supply the cakes.  The WSTBC bar will be open on the
afternoon.  Match fees agreed at 2.00 per player.
A commemorative A4 certificate to be produced by Ron for presentation on the
day, as requested by Holt.

Lincolnshire
Vice Presidents Association have been in touch and wish to identify a date to
play at WSTBC in a friendly 2025 season.

New memorabilia
is required for repeat visiting teams and Ron asked Sam if she could arrange
for local business producer Sally to demonstrate what she has available to the
Committee as we were impressed with last year s keyrings for the Salmon Trophy;
Sam will invite her to an upcoming meeting.

Bar (Ron
Nicholson):

Ron stated that
he had identified mistakes in previous stocktakes where 48 bottles of water had
caused inaccurate figures and having drawn a line under this has now ensured
that all stock is kept together in the storeroom to avoid a repeat of this
mistake.

It was
identified that it is our Bar s first year of trading at the Salmon Trophy (17^th
August) and with this event attracting multiple thirsty spectators, as well
as players it should be well stocked to offer it the opportunity to do well for
us.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline reported
that the Competitions are now well underway, and she is collecting monies.

Thank you to Jim
Aldridge who is extending the Patchett Cup trophy plinth to allow for further
engraving as well as producing a new Coronation Cup trophy.

All trophies,
including the Tuesday Trophy and Coronation Cup will be presented at
Presentations Day (Sun 8^th September).

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Nil to Report.

Social
Secretary s Report (Bev Redman):

Bev has looked
further into Cricket Bowls but found this not to be viable for us.

Please buy a few
more 1 bonus ball squares so we can uncover the winner of the 70 soon.

Bev will be
thinking about additional games/competitions for spectators at the Salmon
Trophy on 17^th August.

Events/Catering
Secretary s Report (Hazel Trinder):

All events are
in hand, whilst the Pairs are full, there is still scope to add a few more
Triples teams, so long as these equate to an even number of teams.

If you are still
considering entering here is our Triples application:

Any other
Business:

As agreed at an
earlier Committee meeting Raffles should run with the same colour tickets
throughout, Dave has purchased some pink ones to ensure this happens; as well
as winning tickets being stuck to each prize rather than becoming excessively
time consuming in winners picking out prizes.

The Tangent Club
of Woodhall Spa has requested a taster evening on Wed 17^th July.
Dave will arrange this and let us know if he requires any further assistance on
the evening.

Ron likes the
diary used on the Collingham website and asked Sam to have a look at their site
to see if ideas could be incorporated into ours. Sam will complete this and
report back at the next meeting.

Phil stated that
some had asked why we don t have a Facebook page but it was noted this requires
daily admin as a minimum and with a website should not be required. Sam adds
our Car boot events to local Community Facebook sites, and this was considered
sufficient at this time.

Dave repaired
the kitchen roof which had leaked using the ladders Brian Trinder has kindly
donated (Thank you Brian). Dave found that pine needles had built up as well
as some fixings requiring waterproofing on the roof (Thank you Dave). We will
need to stay on top of clearing the pine needles moving forward.

Steve spoke to Phil
Richardson about completing our annual PAT testing who has agreed to cover this
for us. Thank you, Phil.

Steve will
cancel our Music Licence to prevent it auto-renewing as we are not using it for
1940 s weekend anymore.

With there being
no further matters arising the meeting was closed by the Chair at 1205hrs.

Next
Committee Meeting:

Saturday 17th August
2024. 1000hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 2^nd March
2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Steve
Anderson (Treasurer/Bar Subcommittee)

Sam
Elgar (Secretary)

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Brian
Trinder (General)

Hazel
Trinder (Catering/Events)

Phil
Redman (Fixtures Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcomittee)

Bev
Redman (Social Secretary)

Apologies:

Nil

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave welcomed
Bev to the Committee as Social Secretary and the rest of the Committee joined
him.

Dave reported
that Ben from Grassroots is happy with the opening and closing of the Green
dates we agreed at the last meeting. They are now published on our website.

Ben has also
been completing work on the bare patches on the Green at the edges that we
thought had probably been caused by leaves accumulating outside of maintenance
and cutting. On investigation Ben discovered and treated an infection in these
areas. As a result the Green is looking much better as usual.

Treasurers
Report (Steve Anderson):

Steve reported
that the balances have been interrogated and have gone down by 2k since the
last meeting as a result of league entry payments, web hosting, score card
purchase, regular utility bills and a main cost driver of Green maintenance.

Steve presented
the Committee with a spreadsheet showing a projected loss of 3,151.88 over the
2024 season due to the loss of 1940 s weekend and current charges/expenditure.

The spreadsheet
highlighted numerous areas where charges and expenditure could be amended in
order to reduce this projected loss. Each was discussed in detail and changes
agreed by the Committee:

      
Fuel payments to
those providing lifts to matches – this is not something other clubs pay and
with vehicles becoming more economical felt excessive now. The Committee
agreed that these payments will cease and members receiving lifts from others
should consider donating a couple of pounds towards fuel to their drivers,
agreeing this amongst themselves.

      
Green Fees these
have remained at 1.50 for a number of years now and are no longer in line with
nearby clubs who are already charging 2. It was agreed that the green fees
will raise to 2 in 2024 season.

      
Grill/Cakes/Kitchen/Bar
Ingredients have increased in cost this year and our prices need to rise to
continue bringing in a health profit. It is expected that all local businesses
will raise their prices and so ours will still remain the cheapest in the
area. It was agreed to raise these by 20%, in effect putting 50p on a burger
for instance.

      
Meals provided at
Friendly Fixtures it is appreciated that the ingredients have also increased
in price for these yet it is difficult to work out what the cost will be prior
to approaching the dates they are required for. We have always received great
compliments on the quality of these meals so it was not felt cheaper
ingredients should be sourced that would consequently compromise the quality.
Instead, the meals will be costed close to the events and 50% added on to this price
in order to provide a fair profit for our club and maintain quality.

      
Car Boot the cost
of 5 per pitch has been in place for many years now and it was considered on
the day if this should increase to 8. It was agreed that Patrick Newton and
Mike Fox who kindly organise these should have the opportunity to provide input,
so this conversation continued by email after the meeting. The price of other
car boot pitches nearby was taken into consideration as well as the additional
profit already agreed on the grill/kitchen/cakes, and it was agreed that these
will remain at 5.

      
Club shirt prices
It was agreed that these are for members only and having used the initial
discount via sponsorship to subsidise the cost, they are now offered at full cost
price anyway so we should not put any additional charges above cost price on
these.

      
Advertising around
the Green last year this was sold at 70/year however sponsors are reported
to be happy to pay the going rate of 100/year which was agreed as the new
price.

      
Camping this has
remained at 5/night/person for a number of years whilst it includes use of
some of our utilities which have risen in price. It was agreed that raising
this to 8/person/night should be the 2024 price.

      
It was noted that
the profits from winter social events have dropped to nil over the 23-24 out of
season period. This appears to be due to lack of interest from members. We
are pleased to have Bev on board as our new enthusiastic Social Secretary and ask
that everyone engage with exciting new events Bev will be championing for us.

      
Clubhouse hire
(businesses) this has run at 15/hour over the last season but the profit
becomes eroded by the increased utility bills it attracts. It was therefore
agreed that this will now rise to 20/hour.

      
Clubhouse hire
(members) this had been 25/day last year but those who used it felt it was
worth much more and suggested a rate of 40/day. All agreed that this remains
excellent value for the facilities and approved 40/day.

      
Membership
Subscriptions These were voted on at AGM to remain at 40 full members and 5
social members so will not change for the 2024 season however our finances will
need scrutinising again before the November 2024 AGM and if other measures put
in place have not covered the loss of 1940 s weekend profits of 3k, then members
should be mindful that these will need to rise for the 2025 season.

Secretary s
Report (Sam Elgar):

Sam stated that
she has updated the website with all our confirmed 2024 dates as well as the
application forms to enter our Open Pairs and Triples.

The Open Pairs
and Triples competition entry forms have also been shared to the other
Secretaries in region who will display at their clubs for us.

Sam had printed
up a number of Open competition entry forms shared for display in this manner
to our club, if you are considering entering, these can be viewed on the first
notice board on your right as you enter our clubhouse.

Sam was pleased
to share an email from Paul Fox stating he would like to hold more camps this year
as well as maintaining a booking where the 1940 s weekend would have fallen.

The Pre-season
meeting agenda was agreed ready for Sam to share with all members the same day,
in preparation for the following Saturday (Pre-season meeting 2pm Saturday 9^th
March 2024).

Sam asked if the
agreed Open Day preparation is underway for 2pm Sat 6^th April. Ron
confirmed he has booked the roundabout banner. Dave confirmed it is appearing
in the Woodhall Wapentake, Bev agreed to produce a new poster which we can all
share to raise interest. Steve stated there are no official bowls
clothing/equipment suppliers available to attend, Sam and Terry agreed to
approach some local businesses who produce bowling shoes and suitable
trousers/shorts, this may even result in additional sponsorship.

Sam raised that
she has been sent scam emails pretending to be Dave Walsh and Steve Anderson,
asking for her to purchase items. It was agreed the names and email addresses
targeted/used are most likely being taken from our website where the Chairman,
Secretary, Treasurer and Membership Secretary have these displayed to allow
contact from potential new members and genuine enquiries. It was agreed that
these need to remain to allow genuine contact and the scam emails are easy to
spot as they do not come from the genuine email address of these 4 listed but just
have the prefix of their name, typically have Americanised phrases and are
always asking for purchases to be made. The Committee agreed that they will
not be purchasing anything without confirming over the phone with the other
Committee member that an email has come from them.

Membership/Property
Secretary s Report (Paul Bastiani):

Nil
to report.

Fixtures
Secretary s Report (Phil Redman):

Nil to report.

Friendly
Fixtures Secretary (Ron Nicholson):

Ron reported
that he has been in contact with Collingham who have confirmed their visit to
us on Sunday 30^th June, Sam will add this date to our website and
Ron will put up list to add your names when the time of the visit is confirmed.

Ron has also
been in touch with Sutton on Sea who have confirmed both home and away dates,
these are away (at Sutton on Sea) Saturday 4^th May they usually go
for fish and chips following their games, which we are encouraged to
participate in and home (at WSTBC) Saturday 8^th June. Sam will also
add these to our website and Ron will produce lists to sign up on.

Ron may have
news from Holt for the next meeting.

Bar (Ron
Nicholson):

In line with
agreed prices the alcohol will go up by 20% for the 2024 season. It is hoped
the bar will contribute to combating our 1940 s deficit in its first full
season of availability.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin reported that the sign-up sheets for 2024 competitions will be up in our
clubhouse for members to add their names from 9^th March, at the
Pre-season meeting. Entry this year will be 2/competition, in line with the
increase in Green Fees.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Nil to report.

Social
Secretary s Report (Bev Redman):

Bev showed the
Committee a pack of Bonus Ball cards she has obtained for us and following
discussion it was agreed Bev will also supply an honesty box for this. Each
card has 100 squares which can be purchased at 1/square. When the card is
full the winning number will be scratched off and 70 will be won by the lucky
person having bought that square, with 30 going to club funds.

Bev talked about
a version of cricket bowls a nearby club plays. The equipment includes wickets
which do not damage the Green at all and can be produced by those with
carpentry skills (Dave 😊) relatively easily. The new Fixed Jack
Coronation Cup last season was a great hit and has embedded as an annual
event. Bev will investigate this potential hit further and look to present to
us with more information shortly.

Bev understands
that members indicated they prefer afternoon events and is happy to do the
preparation required to put on events that members want, be they Racing, Bingo,
Quiz or something completely new. Please discuss any ideas you have with Bev
and support the events she leads on for us.

Events/Catering
Secretary s Report (Hazel Trinder):

Whilst Ron had
offered to take on co-ordinating the Open Pairs and Triples, Hazel has decided
she enjoys it too much to pass on so will continue with these.

Hazel has posted
and emailed out entry forms for these and so far, received 5 Triples entries
and 7 Pairs entries. If you have not yet done so please consider entering
these enjoyable events.

Any other
Business:

Brian raised
that the expense of filling the 12 troughs with flowers this year has become
too high to justify. Paul stated at his previous club members put their names
down to fill and maintain a trough each. This not only saved on expenses for
the club but lead to healthy competition between members to cultivate trough of
the year. All agreed this is something we should offer to members.

Our Committee
board needs amending to reflect Bev Redman joining, John Egleston retiring and
Ron Nicholson/Steve Anderson switching roles.

Dave stated that
the member who had suggested holding a craft fair to raise club funds had
decided against investigating this further and presenting costings to the
Committee.

Steve has
managed to change our electric tariff to one with 60p/day instead of 1/day
standing charge. This will save us approx. 400/year. (Added to minutes by
Steve in explanation : in addition to the Standing Charge decrease, the
rate per kilowatt has also been reduced from 47.82 pence per KWh (+VAT) to 24.2
pence per Kwh (+VAT)) Well done
Steve.

Whilst Terry
managed to find a charity which would fund 50% of a de-fib cost, he has as yet
been unable to find a fully funded option but will keep on investigating.

With there being
no further matters arising the meeting was closed by the Chair at 1150hrs.

Next
Committee Meeting:

Saturday 6^th
April 2024. 1000hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 12^th August
2023

Present:

Dave
Walsh (Chairman/Greenkeeper)

Ron
Nicholson (Treasurer/Vice Chair)

Sam
Elgar (Secretary)

Brian
Trinder (General)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Hazel
Trinder (Catering/Events)

Terry
Butchart (Sponsorship/Liaison)

Steve
Anderson (Friendly Fixtures Secretary/Bar)

Phil
Redman (Fixtures Secretary)

John
Egleton (Social Secretary)

Apologies:

Nil

Minutes of
Previous Meeting:

Agreed as
correct.

1940 s
Meeting

The purpose of
this meeting was to cover 1940 s weekend as there was not sufficient time for
this at the July Committee Meeting before setting up for our Summer Social BBQ.

Rota use and
potential improvements:

Everyone agreed
that the response to requesting help via the rota was excellent from members.
Thank You. It was noted that at the beginning and end of the days less
volunteers were needed than in the hight of the day, when a full 5 were busy in
the kitchen. In 2024 the spaces required on the rota should reflect this.

It was
identified that the Grill requires 3 people, Bar requires 1 and Kitchen 2 x
wash up with 2 serving at quitter times and 3 when busy.

It was agreed
that the rota should be produced earlier than in the week preceding 1940 s
weekend next year.

The outside
areas would benefit from having a Saturday and Sunday team in future years to
prevent the same people working all weekend and becoming exhausted.

It was
recognised that some exhaustion caused was due to individuals remaining at
their stations for excessive periods when other volunteers were available and
individually there is a need to be willing to hand over ownership of these
duties.

Hazel raised
that there is Friday set up and Sunday evening clear down work that we did not
include on the rota, but volunteers would have been appreciated. This will be
included in future years.

Washing Up:

Kevin made the
observation that the kitchen became overcrowded at times when there was much
washing up to be done and presented the idea that with the new covered area
outside being prepared over the closed season, temporary wash up facilities
could be available in this area to ease the congestion in the kitchen. Terry
stated he has a suitable sink and Ron has worktop. This will be co-ordinated
with Steve & Dave who are leading on the project.

It was also
noted that there was nowhere clearly marked up for returning used mugs/plates
so agreed a trolley should be labelled up and left in an area close to wash up
area, to facilitate customers wishing to make such returns.

Music:

It was noted
that being without background music this year due to the decision not to pay
the 100 just for that weekend had taken away from the event. The Committee
very much hope to have music at later events. Ron explained that previously a
whole year s licence had only been 66+VAT so the 100 for a single weekend
felt extortionate. It is unclear how the prices are decided and felt as if the
1940 s weekend had caused excessive charging for that single weekend. Ron
agreed to investigate the current price of an annual licence in the hope it
will have returned to a reasonable price, which the Committee can approve and
will cover 1940 s weekend next year.

Advertising:

The banner that
Terry demonstrated at the July Committee meeting will dispel the rumour that
our club was hosting a private event rather than open to all and hopefully attract
more customers.

1940 s
Sub-Committee:

The possibility
of having a 1940 s Sub-Committee was discussed but rejected by the majority at
a vote.

Craft Stall:

Pauline stated
that insufficient trade took place at the craft stall to make it worthwhile
setting up outside next year and all agreed this should remain set up inside
next year where it can be accessed by customers but does not require staffing.

Tombola:

This proved very
popular however all items donated were won on the first day. Funds have
previously been approved to purchase further items and should be utilised to
run this into the second day if we are able to staff it in 2024 (as per
11.02.23 Committee Meeting 20 per raffle or tombola is available if required.)

Camping:

Sam read out an
email received from Paul Fox reference the continued viability of camping over
1940 s weekend, which the small fire highlighted this year. Dave & Ron
will invite Paul to the clubhouse to discuss if it is viable to run the camp in
a safe and profitable manner in future years.

Any other
Business:

Sam read out an
email she had received from the Boston League which invited all clubs to state
if they would prefer 9 or 12 player leagues. WSTBC already has a letter
requesting 9 player leagues on file and the Committee continue to support 9
player leagues which encourage smaller clubs to enter and provide us with the
opportunity to enter two teams on Monday and Tuesday nights. Sam will respond
to this effect. If we are entering more teams in 2024, we will be looking to you all for Captains – please consider if you can
be available for this as we will need to confirm at our AGM in November.

Hazel confirmed
that there are 18 teams entered in the Open Triples on Saturday 19^th
August and all is in place for the day.

Our
final Car Boot of the year is Bank Holiday Monday 28^th August.
Bakers, volunteers, tombola prizes and advertising will be thoroughly
appreciated.

There was
insufficient time remaining for the Committee to update the Then & Now
noticeboard before setting up for the Salmon Trophy that afternoon so the
Committee agreed Sam would complete this herself later in the month.

There being no
other business, the meeting was closed by the Chair at 1155hrs.

Next
Committee Meeting:

10am Saturday 7^th
October 2023.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 29^th July
2023

Present:

Dave
Walsh (Chairman/Greenkeeper)

Ron
Nicholson (Treasurer/Vice Chair)

Sam
Elgar (Secretary)

Brian
Trinder (General)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Hazel
Trinder (Catering/Events)

Terry
Butchart (Sponsorship/Liaison)

Steve
Anderson (Friendly Fixtures Secretary/Bar)

Phil
Redman (Fixtures Secretary)

Apologies:

John
Egleton (Social Secretary)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that the Green is looking good and bowling well.

Dave will be
getting two further BBQ Patio area quotes on Monday afternoon as well as the
one Terry Butchart passed him, to share with the Committee shortly.

Dave reported
that the electrics in the BBQ area were problematic with rain over the 1940 s
weekend prompting Paul Bastiani to present the idea of roofing over the area
and Steve Anderson presenting laying of an armoured cable down to the bar area
before paving it. All voted in favour of the project with Steve Anderson
overseeing it to complete by March 2024.

Dave reported
that The Wanderers team won their league on Wednesday.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, showing by the end of June we had 15,931
liquid assets, the month resulting in an overall loss of 183.01, mainly due to
purchasing permits/licences.

July assets of
16497 show a profit over the month of 839.04 with takings at 1940 s weekend
being the main contributor.

Ron reported
back on the project to gain internet connectivity at the club allowing us to
use card readers at events. Where Ron used his own phone to provide a wi-fi
hotspot to trial a card machine over 1940 s weekend, the connectivity was
intermittent which Vodafone suggested may be due to his phone running
background apps. Steve Anderson has a spare smartphone which we will trial
next at the Car Boot 28^th August, this will have no other apps
running and a Pay As You Go SIM card. Terry reported that he is still in
communications with Upp in negotiation for a hardwired connection to the
clubhouse but not to be charged at business rates currently quoted at
90/month. It was agreed to continue investigating all options.

Secretary s
Report (Sam Elgar):

Sam
confirmed that communications emails and website remain updated and asked if
anyone has photos from 1940 s weekend they email them to her at: secretary.wstbc@outlook.com

The
annual returns for LBA have been sent to her to complete by Sep 1^st
Competition entry is required over the next 2 weeks. Sam will email the list
of competitions to all members to inform her if they wish to take part.

Preparations
for the Salmon Trophy on Sat 12^th August are well underway:

–       
Val Sylvester has informed Ruby s family it is
taking place.

–       
Meeting with Con Club Fri 30^th June
held.

–       
Sue Kind booked – Catering cost approval from both
clubs obtained. Sam to obtain bank transfer details to make our payment.

–       
Player Lists up ideally 18 or 24 players for
each club.

–       
Membership forms should be available at both
clubs on the day.

–       
Back up inclement weather plan in place Legion s
play your cards right, Ron s Nintendo Wii with bowling games and Con Clubs
table bowls, to take place in Conservative Club.

There
are many names up at the Conservative Club, please put your names up,
particularly in the bowls club as we are currently behind in numbers. Sam,
Dave and Steve will take the lists down to work out teams the week of the
competition.

Other
Dates to Consider

Steve
reported all is in place for Friendly match at Collingham the next day, having
tested Steve s online survey amongst the Committee it was unanimously approved
for use in requesting names for future matches.

Patrick
has liaised with Hazel ref catering requirements for Stan Hargraves Trophy on
Wednesday 2^nd August.

Hazel
reported 18 teams are signed up for the Open Triples on Saturday 19^th
August and plans are running smoothly.

Sam
reported that the 1940 s weekend Ice Cream van company used by the Conservative
club had been booked into 1940 s weekend. Ron reported that the wet weather
meant very poor sales however he will offer a slot at the upcoming Car Boot to
the company who pay us 20% of profits.

Sam
will produce Social Media advertising for the last Car Boot of the year on 28^th
August.

Sam
reported that she produced the 1940 s volunteer rota and the no smoking or
vaping signs that we agreed on last meeting.

Sam
reported that the Lincolnshire EBF is being run in four sections next year to
encourage competition entries and affiliation due to shorter travelling
distances. We are in the East section.

Membership/Property
Secretary s Report (Paul Bastiani):

Property – new
tall fridge purchased July 2023 added

second
hand under counter fridge (for bar use) added

3
dish electric warming tray added

Membership – nothing
to report

Club
shirts
– 1 shirt sold to Bob Roberts.

We
have 4 in stock ( 2 x XL, 2 x L)

Currently
2 ladies shirts to order.

It
was agreed that a final order will be placed this year to include holding 8
shirts in stock if Paul receives no further orders. Contact Paul ASAP on prbastiani@gmail.com immediately
if you would like to place an order.

The
Petwood Caravan park are prepared to increase their banner payment next year to
recognize their name being advertised on our shirts.

Fixtures
Secretary s Report (Phil Redman):

Nil to report.

Friendly
Fixtures Secretary/Bar (Steve Anderson):

Steve reported
that transport/lifts are all arranged for Collingham friendly tomorrow.

Ian Sparks from
Holt Bowling Club has been in contact and will visit Wednesday to discuss
potential friendly fixtures with Steve.

Steve confirmed
that the Sutton on Sea friendly was cancelled due to a combination of catering
being unavailable and local road closure notices. The match will be
rescheduled for next season with a date prioritised for this club.

Steve presented
the Conmmittee with spreadsheets to show since the bar opened on 1^st
May it has produced a healthy profit with 308.45 profit as well as 639.50 in
stock.

It was agreed
Bar will be added as an agenda item moving forward.

Anything from
the bar sold through the kitchen at events must be paid for in the bar takings
to ensure we keep track of funds.

Towards the end
of season Steve will complete another stock take and check BBF dates.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Some
Competitions are still to be completed, please complete these as soon as you
can. It is that time of year where trophies need returning to the cabinet by
2022 winners ASAP so as engraving can be arranged for 2023 winners please.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry is
awaiting a response to his email to the Parish Council enquiring about signage
to our club being placed on Spa & Stixwould Roads.

Terry showed the
Committee a large banner that he has had made up for 10 signposting the public
towards us on event days. All agreed this was excellent and endorsed the
production of these.

Sam had brought
some pint cups other venues in the village had produced for 1940 s weekend.
All agreed the Bar Eleven one looked particularly impressive and Sam was
delighted to be set the action point of attending Bar Eleven to enquire which
company they had sourced these from.

Terry confirmed
he will source mementos to present other clubs by 12.08.23 when they will be
required at the Salmon Trophy match.

Terry will be
taking some photos of our flower displays to show JJ s Garden Centre by
Kirkstead bridge and encourage donations/advertising.

Social
Secretary s Report (John Egleton):

John sent his
apologies with nothing to report.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that everything is prepared for the Summer Social BBQ this afternoon and
presented Ron with a cheque for Triples Team entries of which we have secured
18.

Any other
Business:

The Then and Now
noticeboard has been replaced with a matching fresh board, the items on the
previous board will be sorted and a display agreed on Saturday 12^th
August by the Committee as not enough time remained until the BBQ by this
point.

At 1000hrs 12^th
August the Committee will also hold a separate meeting to discuss 1940 s
weekend and set up for the Salmon Trophy.

The Urns are
being removed from the kitchen outside of event days as they are using
excessive electric where the Linkat will suffice to prepare post match teas.

The missing
Spider is back in the Storeroom excited for an outing following the Salmon
Trophy on 12^th August.

The storeroom is
overflowing we need to tidy it out.

A drone was seen
flying over the club close to residential buildings and a potential hazard to
the air displays over 1940 s weekend investigation will take place into this.

Events such as
1940 s should contain open to all on banners as some people believed we had a
private event.

Please tidy up
the Clubhouse after yourself, including taking tea towels etc home for a
launder wherever you can.

A fire took
place on the camp site over 1940 s weekend raising concern the site was
overfilled and may need a fire point. Caravan club guidance will be checked.

There being no
other business, the meeting was closed by the Chair at 1210hrs.

Next
Committee Meeting:

10am Saturday 12^th
August 2023 (1940 s and Then & Now Board Only)

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 24^th June
2023

Present:

Ron
Nicholson (Treasurer/Vice Chair)

Sam
Elgar (Secretary)

Brian
Trinder (General)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Hazel
Trinder (Catering/Events)

Terry
Butchart (Sponsorship/Liaison)

Apologies:

Steve
Anderson (Friendly Fixtures Secretary)

Phil
Redman (Fixtures Secretary)

Dave
Walsh (Chairman/Greenkeeper)

John
Egleton (Social Secretary)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave sent his
apologies and a report that he has replaced the silicon around the basin in the
ladies loo as well as the blown lightbulb.

Dave has
obtained one quote for the BBQ area slabbing up to the manhole then gravelling
to make it more useful and pleasing. This is for 2,300. He will obtain further
quotes before the next meeting for discussion. Terry Butchart added he will
also get a quote from a suitable tradesperson he knows.

Ron reported
that the Green is looking good from recent rain and irrigation with the
exception of one corner where the crows have been pecking. Ron will look to
replace our bird scarer (Harriot the Hawk) which was vandalised towards the end
of last season.

Ron also
reported that the storeroom, key cabinet and a window had been left open the
previous day. It is essential all members ensure they close/lock up and switch
off before leaving. He has advised the members who failed to do so.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, showing a total of 16,347.38 in accounts
with a net income during May 2023 of 2,941.85.

A Tens Licence
has been obtained to operate over 1940 s weekend. The Premises Licence will be
submitted this week.

Ron had reviewed
the effect on cash flow that the purchase or hire of a de-fib machine would
have. It currently looks like it would create an annual deficit of 1,695
however this is not taking into account profit from the upcoming 1940 s weekend
and the last Car Boot of the year. Ron had considered calculating it using
previous years annual accounts however felt with the effect of Covid on those
they would not be reliable. It was agreed that the best analysis would be on
this year s figures, calculated and discussed at our AGM in November.

Secretary s
Report (Sam Elgar):

Sam confirmed
that our contacts list is fully up to date now, communications go out
accordingly and the website remains updated.

Sam stated she
and Friendly Fixtures Secretary Steve Anderson continue to liaise with the
Conservative Club Chair ref the Salmon Trophy to take place on the afternoon of
Saturday 12^th August. A meeting is arranged in the Conservative
Club on Friday 30^th June to finalise arrangements. Catering is quoted
at a cost of 137.50 to each club and was approved at the meeting. Save the
date posters are on display in both clubs and names lists will go up during
July. Ideally, we should have 18 or 24 players for each team, it is understood
those being members of both clubs will mainly play for the Conservative Club to
assist those not having played before to learn. When lists go up in July,
please put your name down in one of the clubs for a great afternoon. Both
clubs will have membership forms available on the day for those interested in
joining the other. Green fees were confirmed at 1.50 and Brian will attempt
to find the Spider which went missing last year, failing this Ron will craft us
a new one and in his absence Dave was nominated to obtain the Spider prize.
Sam will ask Val Sylvester to let Ruby Salmon and her family know the event
details should they wish to attend.

Sam raised other
upcoming dates to review including:

–       
Sat 15^th
July Open Pairs. Hazel stated this is on track.

–       
Sat 16^th
July Coronation Cup. Paul is on top of this has 16 names to play which
should work well so has now taken the list for entry down.

–       
Sat 29^th
July Summer Social BBQ. John Egleton has placed a list on the noticeboards
for those intending to attend, most present added their names, please add yours
if you are attending to give us an idea of salad and rolls required. Thanks.

–       
Sun 30^th
July Proposed Friendly Fixture Away to Collingham. It is noted that Steve
Anderson has a list up and has provided further information in his report.
Steve has developed an online questionnaire which Sam has tested and found well
designed, this is with the hope of using to gain members responses on future
events. The rest of the Committee asked Sam to share this with them to test
then discuss further at the next meeting.

Fixtures
Secretary s Report (Phil Redman):

Phil sent his
apologies stating nothing to report on Fixtures.

Friendly
Fixtures Secretary (Steve Anderson):

Steve sent a
report with his apologies:

Club Bar:

Between 25^th
May and 16^th June the Honesty Box income was 109 plus an 8 float
and outgoings for the same period were 71.50. This is an encouraging sign,
especially as the weather wasn t great for two weeks of the period. Speckled
Hen was the strongest seller with Guinness not far behind. The short dated
lager being sold at 1 a can continues to sell at a reasonable rate too.
Hopefully the better weather will see the wine selling also.

We continue to
hold a healthy supply of stock with Steve purchasing Guinness and Speckled Hen
through Amazon as required.

Steve has
supplied Treasurer Ron with sales, stock purchase accounts and invoices to date
for our records. All were happy with this.

Friendly
Fixtures:

Sutton – on – Sea
are keen to rearrange a new date for the cancelled Friendly Fixture at WSTBC and
Steve continues to liaise with them, only 13 members had put their names down
it was raised that the reasons for cancellation are not clear and feedback will
be needed at the next meeting from Steve.

Collingham have
invited us to a Friendly on Sunday 30^th July, the green fees are 3
and they hope to keep the buffet price down to 7 so hopefully for 10 an
excellent day out bowling against friendly fellow bowlers. Their Secretary has
been communicating with Steve and despite some problems getting names up both
clubs are looking to muster 18 bowlers for the match, to be played on 6 rinks
of 3 wood triples. Please add your names to the list in the clubhouse as per
email on this already circulated.

Salmon Trophy

As per Sam s
report we are meeting with the Conservative Club next week to finalise
arrangements and a list for names will go up in both clubs in July.

1940 s
Weekend Sat 8^th – Sun 9^th July:

This item has
been added to prepare for the event and will remain on the July Agenda to
review how it went.

Ron has obtained
the Tens Licence to operate that weekend.

There has been a
lack of support in the kitchen and on cake tables during recent events.
Working these areas can prove very enjoyable but physically demanding over
prolonged periods.

It was decided a
rota for the two days will be placed in the Clubhouse for slots members can
complete these duties which include serving tea, coffee, cakes, table
clearance, washing and drying up. Sam will produce this to go up on Thursday
29^th June in the Clubhouse, as well as emailing it straight out to
all members who should provide their details to Ron on ronwnicholson1@gmail.com to add their preferred slots (as he is
at the clubhouse daily) if they are unable to attend clubhouse and complete the
rota themselves.

All members
should consider when they can help as it is unfair that the same ones complete
these tasks throughout and the future of holding such events is in jeopardy
should we not volunteer help. Without these essential money raising events
(consisting of 3 x car boot days & 2 x 1940 s days a year) which raise an
average of 5k annually, membership fees will need to be raised to cover club
costs so lets all play our part to support our club please.

Bakers are again
needed to supply cakes for the 1940 s weekend, the baking from home documents
will be sent out again for anybody not already having completed them and your
cakes will be gratefully received in the Clubhouse on Friday 7^th
July.

It was noted
that some kind members have been donating biscuits to save club funds or monies
to cover ingredients for more able bakers, others may prefer to source
ingredients such as flour or eggs and present them at the clubhouse. Donations
towards ingredients can be made to Treasurer Ron or via bank transfer with the
reference Cake Fund . The bank details for this are: Sort
Code: 20 63 28 Account No: 90461466 Account Name: The Woodhall Spa Town Bowls
Club

This means we
also require volunteers to bake cakes with the funds/ingredients donated, Hazel
has agreed to co-ordinate this effort so please make her aware if you are
prepared to volunteer: braize@talktalk.net

A Tombola runs
at this event so prizes into the boxes would be much appreciated as well as for
several upcoming Raffles. Thank You.

Ice-cream vans
turned up last year without invite and it was noted that one of these was a
nuisance to pre booked campers running his engine throughout at their
location. Being aware that the Conservative Club have used the same company
and been pleased with their ethics and contributions Sam will liaise with their
Committee to establish if we can arrange an introduction and agreement to work
with this company.

Paul raised that
he has been approached by the organiser of the military displays in the woods
to collect approx. 200 Litres of water from our tap each of the mornings for a
50 fee. It was agreed that taking place before 9am when visitors will not
have arrived will not cause disruption and provide a good profit on the water.
Kevin volunteered to source a short food grade attachment for the tap so as it
can be used to fill jerry cans.

Pricing was
discussed and it was agreed that 50p will be added to prices of food and drinks
over the weekend. Paul volunteered to produce price lists for display.

Advertising
Terry spoke with the 1940 s Committee who quoted a large fee to include us in
the newspaper they produce. Sam will produce Social Media advertising for the
event, please share this when received. Dave was also nominated to produce two
advertising boards in time for future events.

Brian has
ordered the rolls, burgers and bacon required, Terry will liaise with Steve on
bar stock and a trip to Bookers or Costco was authorised if required.

Terry was
authorised to order a new bar fridge to a max spend of 250.

We have not yet
been successful in getting plastic cups printed with our photo to sell this
year but will continue working towards sourcing these. Terry will source
reasonable quality plastic cups for which a 1 deposit will be taken.

Dave, Ron, Hazel
& Brian will attend to set up on the Friday.

There will not
be music from the clubhouse this year as the licence for this has jumped up to
110+VAT which all agreed was too much of a deficit to begin the event on.

Membership/Property
Secretary s Report (Paul Bastiani):

Property  

Nothing to
report.

Membership  

We have two
additional members Stuart and Barbara Harrogate.  They were members
previously and are welcomed back to the Club.

The membership
list has been updated which has had one members email removed at their request.

Club Shirts.
 We have sold 46 shirts at the discounted price, plus we have 2 members
who have ordered a shirt each which will take the number to 48.

This means that
we have a maximium of two discounted shirts available from the original 50.
 We are currently holding 5 no shirts in stock 2 x L, 3 x XL.

Discussion was
held, Paul will approach Petwood Caravan Park to ascertain if they could
provide further sponsorship to cover the offer remaining open to members for a
first shirt at the reduced price of 16. It was agreed that even if they will
not members should continue to be offered this first shirt discount.

Please contact
Paul to place any orders: prbastiani@gmail.com

Coronation
Cup

There are
currently 16 members wishing to play, the list has now come down to organise
the day.

Competition
Secretary s Report (Pauline & Kevin Mallon):

The competitions
are progressing nicely. Pauline has started collecting money for entries
this is 1.50 per competition when you see her. Pauline is usually present Tuesday
afternoon and Thursday evening at the club.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Ayres are on
board with sponsorship for our Open Pairs and Triples prize money again this
year although they will not be bringing their cars down for display. Terry
will ask if there are brochures or a slideshow for the laptop that they would
like us to display during the events.

Bar Eleven have
agreed sponsorship and will shortly be purchasing a banner for display. Mark
Webb from this business has also kindly donated 130 from the Charity Comedy
Night which he held at The Petwood Hotel recently. We are very grateful,
Thanks 😊

Terry is
visiting the Village Limits to explore sponsorship imminently.

Terry was not
successful in securing donations or sponsorship from Brigg Garden Centre but
will not give up and is approaching Alford/Horncastle Garden Centre soon.

Social
Secretary s Report (John Egleton):

John sent his
apologies with nothing to report.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that 18 teams have entered the Open Pairs (15^th July) with 17
lunches ordered. The entries are now closed for Dave and Ron to create the
matrix and Hazel to advise all entering of their start times. Hazel has the
catering in hand and Pauline & Kevin will complete scoring on the laptop
and board on the day.

Hazel continues
to liaise with Patrick ref catering requirements for the Stan Hargraves Cup.

Any other
Business:

Terry will
ensure we have Club Memorabilia to hand out to visiting Clubs by 12^th
August deadline when we require this for The Salmon Trophy.

Where Ron and
Terry have been investigating options for installing internet connection at our
club, Quantum have not responded, Upp have quoted a very high price with no
concessions available for none-profit organisations and Ron will report back
next meeting ref ongoing discussion with Vodafone.

The Then and Now
noticeboard has been replaced with a matching fresh board, the items on the
previous board will be sorted and a display agreed on at the next Committee
Meeting.

The Lincat water
boiler is intended for filling single cups so used to serve coffee mainly. It
will fill half a tea pot but must be given time to refill before topping this up,
so it is preferable captains stick to filling an urn when they arrive to fulfil
tea requirements following matches.

There being no
other business, the meeting was closed by the Chair at 1300hrs.

Next
Committee Meeting:

10am Saturday 29^th
July 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 27^th May
2023

Present:

Dave Walsh (Chairman)

Ron
Nicholson (Treasurer)

Sam
Elgar (Secretary)

Brian
Trinder (General)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

John Egleton (Social Secretary)

Paul
Bastiani (Membership/Property Secretary)

Phil
Redman (Fixtures Secretary)

Apologies:

Steve
Anderson (Friendly Fixtures Secretary)

Hazel
Trinder (Catering/Events)

Terry
Butchart (Sponsorship/Liaison)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
the green looks good and is bowling well. It is especially good to see lots of
new members enjoying bowling and there is still space on a Thursday evening if
more should wish to contact Ron.

Dave proposed
that the BBQ area is slabbed up to the manhole then gravelled to make it more
useful and pleasing. All agreed that Dave should bring back a quote to the
next meeting.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, there was a 3k loss in April due to green
maintenance, insurances, catering supplies, equipment & building repair.
The balance sheet showed 13,980 in current account, 631 in petty cash and
319 in stock assets including club shirts. Alcohol stock will be added to
stock assets in future sheets.

There are 14
Open Pairs entries and 12 Open Triples entries now. With room for more
entries, the application forms will accompany these minutes to all members, as
well as continuing to be available on our website.

The Licencing
Certificate Application means we need a sub-committee in place to deal with
alcohol sales, Steve Anderson had put himself forward to Chair this and all
agreed he would be a good fit, also agreeing to be part of the sub-committee
are Ron Nicholson and Brian Trinder.

Secretary s
Report (Sam Elgar):

Sam confirmed
she contacted the scrap collector who met with Dave at the club and took away
our waste.

Cake Baking,
Kitchen volunteer requests have gone out for Car Boot Sales as well as an
advert which members are encouraged to share on their social media or print off
for display.

The Fixtures
List and Contact Details have been circulated a few times and should now be
correct.

It was
disappointing the Coronation Cup has been postponed due to poor weather. It
was agreed a new date of Sunday 16^th July for this. Should any
further cancellations occur an email to all should go out rather than just
players as this caused some who wished to watch but not play to attend
unnecessarily. Paul Bastiani will work with Dave to finalise format for this
and offer first chance to the players who had already signed up to original
date.

We need new
memorabilia urgently now as the clubs visiting us this season already have the
pin badges we have previously provided. Ron will chase this up.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
asked for confirmation of items taken by Scrap Collector to remove from our
club Inventory. Dave provided these.

Paul
informed all that one new member has joined since the last meeting.

20
new club shirts on order have just arrived with Paul. We have now taken
advantage of 45 discounted shirts. This means there are just five shirts left
at the discounted price of 16, if you have not yet ordered. If you would like
additional shirts, they are also available at 26.

Please
contact Paul to place any orders: prbastiani@gmail.com

Fixtures
Secretary s Report (Phil Redman):

Phil has updated
the Fixtures list again for Sam to share as there was a clash with both the
Woodpeckers and Wanderers playing other teams from home on the same afternoon!

Friendly
Fixtures Secretary (Steve Anderson):

Steve sent a
report with his apologies:

The new fridge
and honesty box are working well with Guinness being a best seller. Small red
and white wine bottles have recently been added and the BBF dated stock sold at
reduced price went well. Current income is 110 with outgoings at 205 but
lots of stock means we will soon be in profit. Steve is pleased to hear Ron is
chasing the licence and has put himself forward to chair the necessary
sub-committee.

The June 11^th
Sutton-on-Sea friendly catering and numbers were discussed however since this
has been postponed so will be discussed and advertised again when a new date is
secured.

Competition
Secretary s Report (Pauline & Kevin Mallon):

The competition
draws are being completed at the end of the meeting and will be available to
view on the club noticeboard by the time you read these minutes!

There will be
some preliminary rounds due to low numbers and the doubles competition does
require entries to have a partner also entered so two entries will be invalid.

Social
Secretary s Report (John Egleton):

Race and Quiz
sessions will move to daytime rather than evenings after the bowls season, as
requested at the Pre-season meeting. Hopefully this will increase engagement.

John will put a
list up in the clubhouse to get an idea of how many members and guests we
should expect at our summer social BBQ on Sat 29^th July. This was a
very enjoyable occasion last year.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel sent a
report with her apologies:

The flower troughs were delayed due to the weather but are
now planted up. Prices meant fewer plants were used this year but hopefully
they will fill out.

Hazel will confirm what catering is required for the Stan
Hargreaves event with Patrick Newton.

The Pairs and Triples entries are looking healthier, but the
applications will still go out with minutes again. Brian passed more cheques
and paperwork to Ron, who smiled.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Nil to Report

Any other
Business:

Steve will
advise further of the timer fitting we would like on the boiler at next
meeting.

Paul and Dave
have purchased the materials to complete the final new clubhouse noticeboard,
they will paint and fit them soon.

Pauline has set
the craft table up for sales in the clubhouse and at events just outside of
it. Someone returned everything to the storeroom before the first car boot,
please could everyone leave the table set for the season. Thanks.

A member had
asked if voting at our AGM could be permitted by members who are not present.
It was identified that the Constitution would need to change to allow this. To
achieve this, pre warning would be required that this would be voted on at an
AGM or EGM following its proposal by a member and seconding by another member.

The basin in the
ladies loo needs resealing – Dave volunteered to complete this.

The rolls in the
freezer need taking out on Sunday in prep for Monday s boot sale. Dave also
volunteered to do this.

There being no
other business, the meeting was closed by the Chair at 1140hrs.

Next
Committee Meeting:

10am Saturday 24^th
June 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 15^th April
2023

Present:

Dave Walsh (Chairman)

Ron
Nicholson (Treasurer)

Sam
Elgar (Secretary)

Hazel Trinder (Catering/Events)

Brian
Trinder (General)

Terry
Butchart (Sponsorship/Liaison)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

John Egleton (Social Secretary)

Apologies:

Paul Bastiani (Membership/Property Secretary)

Steve
Anderson (Friendly Fixtures Secretary)

Phil
Redman (Fixtures Secretary)

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that despite mower problems experienced by our club and Grassroots recently,
Ben has manged to cut the Green to a suitable length ready for play this
afternoon at Open Day, recent wet weather means this is slightly longer than we
will have moving forward.

Thanks to Ron
for marking out all the rink colours, the Green play areas will be altered
following Open Day which it is hoped will result in significant use! – (Update
Open Day was an excellent turn out and new members joined as a result).

Ivan has
completed our mower repair now, which had a pin broken, our other mower has
also had its service and new blades at the approved 190.

A problem with
the guttering around the equipment stores area became apparent in recent
rainfall. Dave and Ron promptly began investigations into this, but a repair
was not possible with current materials and some guttering fell down
(apparently Ron moved somewhat faster than he might have you believe he could
to get out of the way!). Dave has identified guttering and lead flashing
required to repair this which was approved by All at 367.19.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, with 16,386.01 across all accounts
currently.

This has not
changed significantly since March however discussion was held around 2,045
subs being taken, 70 so far for Open Pairs and 60 for Open Triples
competitions as well as 40 building hire out.

1,116.20 has
been spent on repairs including approved slabbing over the last month.

Ron has secured
discounts to our Business rates which should be 1,200 annually bringing it
right down to 60.16 which is being paid in a lump sum. Well done Ron.

The quarterly
Grass Roots bill is in at 1,754, the mower service and blades bill at 190 and
the guttering bill is upcoming as discussed in Greenkeepers report.

Hazel passed Ron
the Open Pairs, Triples and Kitchen re-stock invoices of 73.96 as well as
cheques for Open Triples and Pairs entries.

Our insurance
renewal has come in at 725.24 including admin fees, this is only a little
higher than last year and no lower could be sourced. Approved by All.

Secretary s
Report (Sam Elgar):

Sam confirmed
that she has updated our website with pictures of our new Bowls Wheelchair
which was funded by the Co-Op, Open Pairs & Triples competition entry
forms, Car Boot info and our Open Day Poster.

Sam has also
produced some smaller fliers to be distributed locally promoting our club.

Upcoming dates
were discussed:

      
Our first Car Boot
on 1^st May requires further advertisement.

      
Fixed Jack Coronation Cup this is a day event which will begin at 10am, a
potential BBQ was discussed, and all
are encouraged to put their names down to play now. The entry list is
now up on the Competitions Board (bottom right).

      
Nobody has come
forward to cater for the Friendly where Sutton-on Sea are visiting us on Sunday
11^th June and Hazel is unavailable. Ron will try approaching the
Co-op to provide some catering.

There are some
members who have still not paid to re-join; they will be removed from our
members list next month if this remains the case. If anyone who has not yet
paid but wishes to re-join could contact Treasurer Ron to arrange this
immediately, please: ronwnicholson1@gmail.com

All events in
2023 season, suited to Raffle or Tombola were identified, this list will be
passed to Maggie Hanchett to co-ordinate. Thanks Maggie.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
sent a report with his apologies that Membership and Inventory do not have any
items to raise.

There
is a Boston league match scheduled on the evening of bank holiday 8^th
May, Paul will liaise with Tom Scholey (Monday Captain) to look to reschedule
as this is not only a bank holiday but the day of our Coronation Cup Competition.

Dave
raised that there are a number of items which require scrapping from inventory
including the guttering which has recently come down, large stainless steel
electric grill and a small steel roller. Sam will contact the scrap dealer who
appears on local community sites to request collection of these items, Paul to
update Inventory following their disposal.

Fixtures
Secretary s Report (Phil Redman):

Phil was not
present at this meeting but has been asked to review and provide 2023 Fixtures
list to be sent out to all members.

Friendly
Fixtures Secretary (Steve Anderson):

Steve sent a
report with his apologies.

He continues to
work on obtaining the approved LED lighting for our clubhouse and is checking
if we would require an electrician to install approved timer switches for water
heaters.

Steve has
obtained a fridge for alcoholic refreshments, which he will connect shortly and
conduct a stock check with a supplier of wine and beer for this identified. We
will need an honesty box to work with this Dave agreed he would make a
suitable one.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Competition
entry sheets are currently being filled, they will remain up until the end of
May as they did last year before Pauline and Kevin display the draw sheets for
these.

If any of the
Competitions have excessively low entries, they will be discussed at AGM to
decide if they should continue next year.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry reported
that Bar Eleven have now signed up to a sponsorship banner as well as Village
Limits and Pin Cushions renewing.

The additional
sponsorship Terry is managing to raise could cover the wi-fi we require to use
card machines etc. Ron mentioned an offer for businesses he had seen by
Vodafone for this which appears cheaper than Upp which Ron and Terry will
investigate and liaise on.

Ayres are still
not returning Terry s calls which he will persevere to secure in the run up to
Open Competitions.

Terry will be
attending JJ s Garden centre this month to look for sponsorship in the form of
donations.

Mr Webb from Bar
Eleven is running a charity comedy night this month and will be donating to our
club from this. Thank You.

Terry reported
he continues to work with Go Promotional who now have the 1940 s photo to use
on the plastic cups we wish to sell. They can also provide various other
printed memorabilia which we require.

Social
Secretary s Report (John Egleton):

Race and Quiz
sessions will move to daytime rather than evenings after the bowls season, as
requested at the Pre-season meeting. Hopefully this will increase engagement.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that the Open Triples and Pairs entries are slowly coming in with 10 for Pairs
and 9 for Triples so far.

Hazel and Ron
will compare contact lists for sending out further applications.

Hazel will
clarify with Patrick Newton if the Stan Hargraves Trophy on 2^nd
August requires catering.

Any other
Business:

The food hygiene
folder has now passed from Phil Redman to Steve Anderson. Steve to pass on to
John Egleton at next meeting.

Phil, Paul &
Steve have attached the private WSTBC sign onto our parking field gate and
taken down the sponsorship banners of companies who have not renewed.

Ron has produced
and displayed a sign reminding all to turn off electrics and lock up on leaving
our clubhouse.

Phil Briggs has
produced the fixed jack holders necessary for the Coronation Cup on 8^th
May bank holiday. Thanks Phil.

The Honours
Board has been produced and most noticeboards re-vamped. All that remains now
is the Then and Now board refurb by Dave & Paul (Jewson s soft board
identified as appropriate material for this) and an additional sparkling title
above the Honours board by Kevin to complete.

Ron has
purchased and installed the approved replacement solenoid for the irrigation
system, this is working at an optimum level.

Ron involved a
You Switch service to look at options regarding energy billing companies and
found Opus Energy still provide us the lowest pricing. Renewal was agreed by
All.

Pauline
confirmed she would put the Craft table out against the back wall of the
Clubhouse and monitor this over the season.

Brian stated he
has found some slightly out of date larger in the storeroom which can be
labelled up with this info and sold at a discount.

Dave and Ron
will complete some Car Boot set up the evenings before these and bring in BBQ
ingredients as Brian arrives having purchased from the Busy Butcher.

We will need volunteers for cake baking and in the kitchen
for Car Boot Days please
consider helping out, the first this season is Bank Holiday Monday 1^st
May. Sam will send out Food Hygiene information relating to this with
minutes. Your help will be much appreciated 😊

There being no
other business, the meeting was closed by the Chair at 1205hrs.

Next
Committee Meeting:

10am Saturday 27^th
May 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting 10am
Saturday 11^th February 2023

Present:

Dave Walsh (Chairman)

Ron
Nicholson (Treasurer)

Sam
Elgar (Secretary)

John Egleton (Social Secretary)

Hazel Trinder (Catering /Events)

Paul Bastiani (Membership/Property Secretary)

Phil
Redman (Fixtures Secretary)

Steve
Anderson (Friendly Fixtures Secretary)

Apologies:

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Brian
Trinder (General)

Terry
Butchart (Sponsorship/Liaison)

Matters
arising from previous Minutes:

Nil

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that Grassroots have been fertilising the Green in readiness for the 2023
season and have stated that they will not need to do work on it that will cause
us to close the Green before 10^th September. This was therefore
agreed as the date to close the Green following our 2023 season.

Dave reported
that the re-slabbing work has been completed around the Green at a cost of
927.50, except for the area with double gates which opens into the car parking
field. As some heavy machines for spiking etc come in through this area, it
requires additional base work to support the slabs. The quote for this work is
860, following discussion this was approved unanimously by the Committee.

Dave reported
that the BBQ frame mesh work has come in at 126 and is now ready to collect
for use this season.

The work
servicing of the sit on mower has highlighted it requires new blades at a cost
of 200 – this was also approved by the Committee.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, with 16,857.90 across all accounts
currently.

Recent
expenditure has included 163.84 on the water bill, 39.50 on paint to mark our
rinks, 927.50 for re-slabbing and there is 1130.84 approved expenditure
upcoming including the items raised by Dave in his Greenkeepers report.

The paint
purchased is in four different colours which Ron and Paul Bastiani will use
when the weather provides a sufficiently dry spell on six rinks to identify
marks Players/Captains can use to set up to.

Ron informed us
that whilst he intends to put himself forward for Committee again next year, he
does not intend to stand as Treasurer. Ron asked that everyone think about who
would be suitable to step up to the position, adding that he will be happy to support
that person as they settle into the role.

Secretary s
Report (Sam Elgar):

Sam stated the
website has all our agreed dates added and now we have identified Closing of
the Green as Sun 10^th Sep, she will add this. Paul Bastiani agreed
to share pictures of our new bowling wheelchair for adding and Hazel Trinder
will send her the Open Pairs and Triples applications.

Sam presented
this year s Open Day poster which all were happy with and so will share this
with the minutes to all members who may print and display in suitable areas.
(Dave Walsh has since confirmed Boston Bowls Supplies are able to attend for
your bowls equipment, clothing and accessory needs).

Sam presented an
agenda for the Pre-season meeting to the Committee, which was discussed and
agreed, this will go out to all members prior to the meeting which should be in
your diaries for 2pm Saturday 11^th March.

Sam presented
the cleaning rota for 2023 which has since been pinned up in the Clubhouse.
Please do put your names down if you possibly can on this. We can all do our
bit 😊

Sam reported
that she had investigated the Let s Move Lincolnshire organisation but
discovered it is based around a website which needs multiple dates where anyone
can just turn up and play, aside from our Open Day we do not have suitable
events to advertise currently.

Sam has
completed the required Ladies Affiliation and Coningsby League documentation
and worked with Treasurer Ron to submit payment in a timely manner.

Sam has received
communication that the Woodhall Spa Friendly League AGM is 2pm Wed 1^st
Mar at Cranwell Social club. Dave Walsh will arrange attendance.

The Coningsby
Bowls League AGM is Thu 2^nd March at Coningsby Village Hall. The
League will consist of 21 teams in 3 divisions this season. The League has
lost Burton House but gained Skegness Town and a second Bicker team. We are in
need of a second Captain still as Lou will be stepping down – please do let Sam
or Lou know if this is something you feel you can step up to.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
reported that the new bowls wheelchair which the co-op kindly funded is now
built and photographed, it will shortly be featured on our website, and added
to our inventory. Val Sylvester has drafted information to feature in the
Woodhall Wapentake including the chair and information on our Open Day Thanks
Val.

Paul
continues to keep Val up to date with members details in her role as welfare
officer.

Fixtures
Secretary s Report (Phil Redman):

Phil will
produce 2023 fixtures lists when the leagues release them.

He has completed
the Competition entry sheets for completion from our Pre-season meeting onwards
and will now complete League entry sheets also.

Friendly
Fixtures Secretary (Steve Anderson):

Steve has been
in touch with Kim H from Sutton on Sea who would like to visit us for a
friendly, this was agreed for 2pm Sunday 11^th June. Unfortunately,
Hazel Trinder who usually provides catering for the friendlies will not be
available then so we will need some help from other members to create a buffet
please.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin sent their apologies.

Following the
previous meeting, where it was identified the Patchet Cup rules are not clear
enough, clarification was discussed and Ron will send out a clearer set of
rules for Committee to consider.

Paul Bastiani
reported that Phil Griggs has kindly offered to make the T s for the Coronation
Cup, these are needed for a fixed jack competition. Paul has also added to the
Honours Board for the new competition which we all look forward to on our
additional bank holiday this year for the Coronation (Monday 8^th
May). Paul will reveal more at the Pre-Season meeting.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry Sent his
apologies and information he will shortly be visiting Eyres Ford Dealers and
Brigg Garden Centre to discuss sponsorship as planned. He is also approaching
Bar 11 and the Potato industry as new sponsors.

Paul Bastiani
reported that he and Terry had assembled the new bowls wheelchair to be
photograph and whilst it does come apart and pack away the Committee decided it
should stay assembled for the season as it can be removed from the equipment
store for display and to raise awareness of its availability whilst the store
is open for use.

Social
Secretary s Report (John Egleton):

John stated as
per our last Committee meeting minutes social events are on the agenda for our
Pre-Season Meeting –

(Recent Quiz and
Race nights have not been well attended, despite being enjoyable for those who
have attended. These will not continue to be offered next winter season if
they are not something the membership wishes to attend, it was discussed
whether they would work better at lunchtime rather than in the evenings. It
was decided that this should be an item discussed at the pre-season meeting so
the Committee can better understand what the membership would like to see.
Please think about this prior to the pre-season meeting on 11^th
March and share your views).

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that the Open Triples and Pairs applications will now be sent out to previous
applicants and shared by Sam on the website as well as to the other club
Secretaries for display.

Any other
Business:

Hiring out of
the Clubhouse was discussed with a further booking at 15/hour being approved
for a group in February and a member s rate for private party booking at
25/event in April.

Dave passed the
food hygiene folder onto Phil for reading and this will be passed on to Steve
at the next meeting.

Paul, Phil and
Steve will erect the WSTBC signage to the carpark entrance and remove the Wolds
Wildlife banner.

Dave has
completed the alteration to the Ladies Loo in the Clubhouse so it opens inwards
to save space.

Ron reported
that he has calculated the raffle takings and possibility of purchasing some
prizes from takings. In 2022 we held five raffles raising between 50.10 and
111, making an average of 79.62. The Committee agreed that if we have
insufficient donations to future raffles then 20 per raffle can be used to
purchase prizes.

Paul stated that
he still requires some emulsion paint to complete the Honours Board updates
before the Pre-Season meeting. Ron stated he will provide some.

It was raised
that there has been another occasion this month where the Club has been left
unlocked and the lighting on. These incidents are costly in utility bills and
threaten the security of our club. A reminder to all members you must be sure
you have switched off utilities and locked up the stores, cabinets, building
and gate on leaving.

Paul stated he
has some complimentary scorecards for our club from his short mat bowling as
well as a donation of pint glasses from the Coronation Hall. Thank You.

Steve stated
that LED lighting would save money in the Clubhouse, and he has knowledge of
required fittings. Steve will provide us with further details and costings at
the next meeting.

Steve showed the
Committee details of radiator timer switches which cost 20 each; we would
require five of to prevent radiators being left on for excessive periods.
These were unanimously approved. Steve will arrange purchase and fitting.

There being no
other business, the meeting was closed by the Chair at 1220hrs.

Next
Committee Meeting:

Following
Pre-Season Meeting, Saturday 11^th March 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting 10am
Saturday 7^th January 2023

Present:

Dave Walsh (Chairman)

Ron
Nicholson (Treasurer)

Sam
Elgar (Secretary)

John Egleton (Social Secretary)

Terry Butchart (Sponsorship/Liaison)

Hazel Trinder (Catering /Events)

Brian Trinder (General)

Paul Bastiani (Membership/Property Secretary)

Phil
Redman (Fixtures Secretary)

Steve
Anderson (Friendly Fixtures Secretary)

Apologies:

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Matters
arising from previous Minutes:

Nil

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that Grassroots have continued to maintain the Green in readiness for our 2023
season and it is looking good.

Re slabbing
around the Green has been delayed until this month (January) which Dave is
arranging.

Ivan has got the
sit on lawn mower going and is looking to give it a service next, which Dave
will arrange.

Treasurers
Report (Ron Nicholson):

The Profit/Loss
balance sheets were interrogated, with 19,482.18 in liquid assets currently.

Ron reported
recent spends include 1,500 Grassroots maintenance fees, 22 name plaques for
Committee board and the fees for Coningsby League as well as LBA Ladies fees,
which are due this month.

The monthly Opus
energy bill has just been received at 100 which would normally be 20- 30 at
this time of year. On receiving this, the clubhouse was checked and it was
discovered that the heater in the ladies loo as well as the water heater had
been left on. It is suspected this oversite was the cause of our inflated bill
and following discussion it was agreed that Ron will produce a checklist of all
items which need turning off when the clubhouse has been used. Despite
previous notices it appears that these checks have not been completed and so
now the checklist will be available in the clubhouse for a designated
individual to tick and sign following each use of clubhouse. It was noted that
if our energy bills raise to this level consistently, membership fees will have
to be raised in line to cover it.

Secretary s
Report (Sam Elgar):

Sam stated she
has received correspondence ref WSTBC proposal to reduce Boston League teams
from 12 to 9 players and this will be discussed further at the AGM on 20^th
January – which Dave, Ron and potentially Paul will be attending. It was
agreed that if the numbers required per team remain at 12 during 2023, WSTBC
will only enter one team; If they are reduced to 9 players, will enter an A and
B Team.

The Coningsby
returns are due this month which Sam will complete for our two teams and now
she has access to our account will arrange payment in conjunction with Ron.
Ron confirmed he is actioning the LBA ladies affiliation fee of 58 this month
also.

An email
received from Let s Move Lincolnshire was discussed and it was agreed that this
organisation is welcome to promote our club as the email offers, but we will
not be agreeing to any fees being charged for the service. Sam will
communicate with them.

Sam asked that
dates be set for the season so as she can promote them on the website, produce
an Open Day poster and share with all. Discussion produced the following
agreed dates:

2023 Events:

Preseason Meeting Saturday 11th March 2pm.

Opening of the Green Saturday 11th March 2pm.

Spring Clean Saturday 8^th April from 10am.

Open Day Saturday 15th April at 2pm.

Fixed Jack Coronation Cup – Mon 8^th May.

1940 s Weekend 8th & 9th July.

Open Pairs Saturday 15th July.

Summer Social BBQ Saturday 29th July.

Salmon Trophy Saturday 12th August.

Open Triples Saturday 19th August.

End of Season Presentations Day with Ray Dales Memorial
Drawn Pairs & BBQ Sunday 10th September 2023 from 12pm midday.

Closing of the Green TBC

AGM Saturday 4th November 2022 2pm.

2023 Bank
Holiday Car Boot Sales:

      
Mon
1^st May Early May bh

      
Mon
29^th May Spring bh

      
Mon
28^th Aug Summer bh

Dave will liaise
with Ben from Grassroots to identify the latest date we can close the Green for
winter maintenance.

Membership/Property
Secretary s Report (Paul Bastiani):

Nil
to Report.

Fixtures
Secretary s Report (Phil Redman):

Nil to report,
new fixtures lists will be produced when leagues release them.

Friendly
Fixtures Secretary (Steve Anderson):

Nil to Report,
contact is expected pre-season to book these matches in.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin sent their apologies and asked if another Committee member would be able
to produce the competition entry lists in time for the Pre-season meeting on 11^th
March. Phil volunteered to complete these.

Following Paul
Bastiani sharing information about the Fixed Jack competition he proposed with
the Committee after our last meeting, it was agreed that this would fit well on
the additional bank holiday Monday (8^th May) for the Coronation as
an exciting NEW competition for our club 😊. The prizes can be the trophies that
Phil Briggs has kindly produced and donated, this will be the Coronation
Cup. It will initially be a one-off event but if proving popular can
become a more regular fixture.

The Patchet Cup
was discussed as it became apparent in 2022 that the rules are difficult to
follow and can result in very short games. It was considered if the rules
should change to a number of ends rather than 3 games of 7 ends or use the 101
method of scoring that some had experienced elsewhere. Following discussion,
it was agreed that the current format means the competition differs from those
which are defined by a number of ends only and should continue to do so. A
majority voted that the cup should maintain it s current format but the
Competitions Secretaries Pauline and Kevin were allocated the action of
clarifying the rules.

The missing
Spider was raised, Brian stated he and Hazel have managed to obtain us a new
one, Mike Fox has used it indoor bowling over the winter and will return it for
use at The Salmon Trophy and any other social events it is welcome at during
2023 season.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry reported
that he has not been able to secure further sponsorship from Wolds Wildlife
Park so their banner will now be removed. PIN Cushions have recently renewed,
and he is actively seeking multiple new sponsors as well as continuing
communication with remaining ones for 70/year to have small fence banner up.
Terry will be visiting Ayres very soon to agree continued sponsorship including
the Open Pairs and Triples.

Terry showed the
Committee photographs of a bowling chair on Marketplace for 200, which we have
been trying to source since last year having received a grant from the Co-op
for one. All approved this purchase and travel expenses for Terry to obtain it
from Derby.

Terry reported
back that he has been investigating the instillation of wi-fi for the club, he
has been communicating with Up the company currently installing cable in the
Village. They are offering this service at business rates of 90/month. Terry
has pointed out that there are a number of self-funded clubs in the Village and
Up are discussing a suitable rate to be considered with their Management. At
90 a month, Terry will need to secure 13 sponsors to cover the fee, he will
report back on the outcome of this at the next meeting.

Terry raised
that last 1940 s weekend footfall was slow to come to our club so this year we
would benefit from more advertising. Various options to increase this were
discussed, additional advertising boards were agreed and letting the 1940 s
committee know what we will be offering by March so as to be included in the
newspaper. Terry will also continue work to obtain printed cups and pens from
Go Promotional, who he is in touch with.

Phil raised that
a number of attractions in the Village have permanent brown road signs for
tourist information, all thought this would benefit our club and Terry
volunteered to enquire if we can have one of these.

Social
Secretary s Report (John Egleton):

John stated that
recent Quiz and Race nights have not been well attended, despite being
enjoyable for those who have attended. These will not continue to be offered
next winter season if they are not something the membership wishes to attend,
it was discussed whether they would work better at lunchtime rather than in the
evenings. It was decided that this should be an item discussed at the
pre-season meeting so the Committee can better understand what the membership
would like to see. Please think about this prior to the pre-season meeting on
11^th March and share your views.

Ron will be
investigating the viability of having an all year-round licence to serve
alcohol rather than the few event dates we currently apply for, this may
improve our ability to put on Social events.

At this time the
indoor skittles alley has not been produced as there was not significant
interest in it at the AGM where members were canvassed on their wish to
participate. This can also be revisited at the pre-season meeting.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that the Busy Butcher in Horncastle (where we purchase our BBQ supplies) has
moved to a larger premises just across the road due to business thriving. All
agreed that this is not surprising as the products are excellent quality, and
we will be continuing to purchase from them.

Brian stated
that he will arrange replenishing BBQ stocks at the start of the season and
Dave volunteered to collect produce when required.

Any other
Business:

Dave raised a
company called Cathedral Hygiene had made contact and were interested in
supplying products to our club. A discussion took place where it was agreed
the quantity used is not sufficient to require such a service and Hazel will
continue to purchase locally.

Dave raised that
a suggestion had been made that prize money be given out as well as the Tuesday
Trophy, this was voted against by the Committee.

Dave and Paul
agreed that if two teams are put into the Monday night Boston League, Dave will
captain the A Team and Paul the B Team.

Brian stated
that we require some new flower troughs for around the Green, they appear to be
around 6.50 each and we could do with 12 of these. Terry stated he will
approach some Garden Centres for sponsorship in the form of vouchers which
could assist with this. Requirements, prices, and sponsorship will be reviewed
at the next meeting.

Steve has
provided the replacement extension leads needed for our events.

Ron has
completed the heating instructions and displayed them at the clubhouse heaters.

Ron has taken
the date stamped photographs of the of annual closure of the walkway behind our
club, to prevent it becoming permanent public access.

Ron has booked
the banner display at the roundabout from 1^st to 15^th
April 2023 advertising our Open Day on 15^th April. Sam will produce
and share an Open Day poster for members to print and display.

Steve has
donated his half barrel for a new BBQ, Dave will arrange for the stand and
grill to be produced.

No paint was
donated following our request, to indicate positions on rinks therefore Ron
will purchase some.

Ron has reviewed
the amended Deed of Trustees where the solicitors made a postcode amendment.
This is now accurate and complete.

Dave has removed
the unused chalk board from the clubhouse wall and will continue to work with
Paul and Penny Bastiani to improve our displays.

There being no
other business, the meeting was closed by the Chair at 1230hrs.

Next
Committee Meeting:

1000hrs Saturday
11^th February 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting Outcomes
of Pre-Season Meeting

1520hrs Sat 11^th March 2023

Present:

Dave Walsh (Chairman)

Ron
Nicholson (Treasurer)

Sam
Elgar (Secretary)

Hazel Trinder (Catering /Events)

Paul Bastiani (Membership/Property Secretary)

Phil
Redman (Fixtures Secretary)

Steve
Anderson (Friendly Fixtures Secretary)

Brian
Trinder (General)

Terry
Butchart (Sponsorship/Liaison)

Apologies:

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

John Egleton (Social Secretary)

Matters
arising from Pre-Season Meeting:

      
Much persuasion was required
to get members to take on any responsibilities, tom Scholey was the only
additional Captain we managed to secure and now he is running two teams.

      
Paul raised we
gained an additional full member at the meeting Mostin Chester.

      
We will move social
events in winter to the daytime.

      
Jim Aldridge has
volunteered to donate a trophy for the Coronation Cup as well as completing all
our trophy engraving moving forward. We had already thanked and minuted Phil
Briggs donating two trophies for this cup however we will allow winners this year
to retain the trophies made by Phil Briggs to resolve this.

      
We gained no
volunteers to cater the Friendly Fixture on 11^th June when Hazel and
Brian are not available Ron will approach the Co-op who had stated that we
could apply for supplies when sponsoring our Bowling Chair.

Other
Items Raised:

      
Terry will contact Ayres imminently as the Open competition
sponsorship has not yet been confirmed.

      
36 approved for Ron to obtain replacement solenoid for
irrigation system.

      
Costs of buying or leasing De-fib discussed, 438/year to lease
is lowest cost. Ron to look at how this would fit into annual budget and Steve
to look at charity donation to support this which he has become aware of and
report back at April meeting.

      
Opus Energy contract ends 30.04.23, the Government will give Opus
a credit for us if we stay with them, Ron will review market for other billing
companies tariffs and report back at April Committee Meeting.

      
Radiator cut out switches are now in place thanks to Steve
Anderson, 4 more to cover water boilers/urns were approved to a max budget of
150.

      
Dave has received invoice for 965 from Graham Smith for fencing
which was higher than expected as additional fence posts were required. This
was approved.

      
Ron will get the banner reprinted that he has arranged for
display at the Roundabout, advertising open day on 15^th April.

      
Stock club shirts to hold in stock by Paul Bastiani were
approved.

      
LED lights turned out a 20 saving when Steve looked into it.
140 was approved to go ahead, Terry and Paul will assist Steve.

      
Ron will look at Premises Licence.

      
Steve will look at fridge for alcoholic drinks.

      
Paul and Dave will produce new Now and Then pictures board which
will be uniform with rest of new noticeboards, removing the Perspex from the
current board to allow transfer of then pictures and update of now pictures.

Next
Committee Meeting:

10am Saturday 15^th
April 2023

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 6^th April
2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Steve
Anderson (Treasurer)

Sam
Elgar (Secretary)

Brian
Trinder (General/Bar Subcommittee)

Hazel
Trinder (Catering/Events)

Phil
Redman (Fixtures Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Bev
Redman (Social Secretary)

Apologies:

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that our plastic barrier is up around the first corner of the Green for Open
Day as it is too wet to stand on currently but expected to dry out soon.

The weather was
beginning to look up with our Open Day that very afternoon.

Treasurers
Report (Steve Anderson):

Steve ran
through the balance sheets with the Committee, the 2,385.58 income recently
was mainly due to membership subscriptions being paid for the 2024 season.

64.99
expenditure was on a new battery for the ride on lawnmower.

A quarterly
Green maintenance bill has come in also, being up by 5% this has resulted in a
profit of 425.18 in the Feb 28-Mar 31^st period, giving total assets
of 17,238.61.

Secretary s
Report (Sam Elgar):

Sam reported our
website is up to date with 2024 events and only the friendly with Holt needs
confirming now to add to this.

Sam has received
more photos and added these to the website following her plea at the Pre-season
meeting (please keep them coming to secretary.wstbc@outlook.com ).

Despite
approaching local fashion and footwear retailers none had wished to attend Open
Day with suitable bowling attire for members to purchase however they had been
happy to promote our Open Day by displaying posters.

Our support for
the proposed one-way system on the roads surrounding our club has been
registered with Lincolnshire County Council.

Glen Lodge
(between The Petwood & Village Limits) have advertised a ticketed 1940 s
event on what would have been the Village 1940 s weekend in July. It is still
not clear how much or little will happen in the Village that weekend, but we
will keep our eyes and ears open and make a decision at the July Committee
meeting if we should get a TENS and put on any catering/entertainment for the
general public then.

Sam has received
an email with a Sports Facilities Survey request from a consultation company
working with sporting venues in East Lindsey and considering any threat to them
from local development. It was agreed that Sam should complete this survey.

Sam ran through
the list of upcoming events for discussion.

      
Car Boot First one
bank holiday Mon 6^th May, followed by 27^th May and 26^th
Aug. Dave stated he has made two Advertising boards for pointing towards us
whilst these events are taking place. Everyone was very impressed and will go
on to consider if these should be sign written, have our posters attached for
each event or be chalk board painted to be written for each event. Phil stated
he will collect the posters Ron has produced for the first Car Boot.

      
Friendly fixture
away at Sutton on Sea Saturday 4^th May Phil stated he will put a
list up for those wishing to play/willing to drive to complete.

      
Holt proposed
friendly at home current proposed dates of 7^th or 18^th
July require confirming Phil stated he will work with Ron on this.

Price lists for
catering/refreshments were then interrogated in line with the agreement to
increase these by 20% at the last Committee meeting and it was identified that
the 1940 s weekend price lists we have from last year already reflect this and
can be used. Hazel stated that as she reproduces these, she will add a date
reference to the lists making it easier to identify which lists are current at
future meetings/events.

Membership/Property
Secretary s Report (Paul Bastiani):

Paul
reported that there are still several members who have not paid their 2024 subs
and ran through them with the Committee to identify who he should contact
personally before producing the 2024 membership lists.

If
your subs are still outstanding this is how you can renew for 2024:

Membership
Fee @ 40.00 Full or 5 Social via cash, cheque, or transfer.

Bank
details to transfer payment:

Sort
Code. 20 63 28

Account
No. 90461466

Account
Name. The Woodhall Spa Town Bowls Club

Reference.
Use Surname and initials.

Petwood
Caravan park have paid their 100 banner sponsorship invoice.

Ian
Haskit, an experienced bowler who came to look around at our Pre-season meeting
has joined our club now.

Fixtures Secretary s
Report (Phil Redman):

Phil has shared
the draft Fixtures List with Committee and Captains for checking and the final
draft will be emailed to all members and a few copies printed to pick up in our
clubhouse very soon.

Friendly
Fixtures Secretary (Ron Nicholson):

Along with his
apologies Ron had sent a report for his area outlining there is just the Holt
friendly date to finalise and that fine detail is being worked through with the
other clubs.

Unfortunately,
the Winter Tour to Spain will not go ahead as there was not the take up
required from members to make it viable.

Bar (Brian
Trinder):

Brian asked
members to remember that the bar is available to us, it is hoped this will
bring in some much-needed profit in its first full season of availability.

There will also
be some items available at 1 which are past their BBF date.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin reported that the sign-up sheets for 2024 competitions are up in our
clubhouse and gradually being populated.

Steve will
provide the Competitions Secretaries with a paid up members list before the
draws are made.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry reported
that he has invited Tattershall Lakes business to our Open Day to consider
sponsorship as well as Scott from JJ s garage and garden centre Terry
attended JJ s to purchase the compost for our flower troughs and had a good
introduction through this. (There are still some troughs available for those
wishing to put their name down to plant one up.)

Phil added that
he has invited NHP and Goodwins to the Open Day with a view to gaining
sponsorship also.

Terry asked
Steve to invoice Pin Cushions for their agreed sponsorship.

Terry continues
to liaise with Eyres, Bar Eleven and Oaklands Park for further sponsorship.

A conversation
about enjoyable visits to Baumber Walled Garden followed and Terry agreed it
would be somewhere worth him approaching also.

Social
Secretary s Report (Bev Redman):

Bev would like
to remind members that the bonus ball lotto card and honesty box are now
available. The winner of each card will be revealed when the card is full.

Events/Catering
Secretary s Report (Hazel Trinder):

Hazel reported
that entries for the Pairs and Triples competitions are gradually coming in.
We currently have 14 Pairs and 13 Triples entries.

Dave stated that
a bowler from Lincoln was not aware of our competitions. Sam responded that
whilst they have been shared within our league contacts – Club Secretaries
(i.e. Boston and Coningsby) she does not have Lincoln contacts but is happy to
look these up on their websites and email the Secretaries. Hazel has already
sent the invites to previous entrants and Sam has added to our website.

If you have not
yet done so, please consider entering these enjoyable events.

Any other
Business:

Pauline stated
that she will be getting the craft table out following the meeting ready for
Open Day and beyond.

Steve stated
that a leak in the roof above the kitchen in our clubhouse had been identified
during Spring Clean day. Dave stated he is able to fix this. Sam stated Dave
is A mazing!

Steve stated
that we have received a query from Jubilee Park Croquet players whether our
Green could be used for croquet as well as bowling as happens at Sleaford Road
Bowls club. The croquet green at Jubilee Park is not suitable for their needs
any longer. A discussion was held on this, but it became apparent we require
much more information on how this might work before making any decisions. This
item will be for further investigation and discussion.

Dave asked the
Committee to sort out our storerooms for an hour following the meeting before
Open Day began, which took place.

Paul stated that
we require a new trophy for the Fixed Jack Coronation Cup this year as the
trophy was presented to keep last year. Dave will look into how we may obtain
one.

It was raised
through a Member that calling our Monday and Friday League Teams the A and B
Teams was not as pleasant as having names like the Wednesday Woodpeckers and
Wanderers. Whilst the teams are entered into leagues as A and B this season we
could select new names for next season. Please email any suggestions for names
to Secretary Sam at secretary.wstbc@outlook.com over the next month, these suggestions
will be forwarded to Team Captains for a final decision.

Sam reminded
everyone that we are setting the clubhouse chairs out around tables this year
prior to matches rather than in rows, as requested by a member at the end of
last season and agreed at the following Committee meeting.

With there being
no further matters arising the meeting was closed by the Chair at 1145hrs.

Next
Committee Meeting:

Saturday 1^st
June 2024. 1000hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 20^th January
2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Steve
Anderson (Treasurer/Bar Subcommittee)

Sam
Elgar (Secretary)

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Brian
Trinder (General)

Hazel
Trinder (Catering/Events)

Phil
Redman (Fixtures Secretary)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Paul
Bastiani (Membership/Property Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcomittee)

Apologies:

Bev
Redman (Social Secretary)

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that there are currently some bare patches on the Green at the edges that have
probably been caused by leaves accumulating outside of maintenance and
cutting. Grassroots will be working to restore these before the Green reopens.

Dave raised that
it still remains unclear if local business will do anything over what would
have been the 1940 s weekend moving forward. Since a number of individuals and
one business stating they wished to, it has all gone quiet with nothing further
pointing to the annual village event going ahead in any form. This means that
the 3k we usually look to raise whilst the event is on has gone and as a
result the decision was made by Committee to put on hold the building/extension
works outside our clubhouse kitchen which had been planned, in part to use
during the event.

Members may
notice some trees have been cut down on our boarder between the car parking
field and road, this has been done legitimately by ELDC.

A member has put
forward a suggestion to hold a craft fair to raise club funds. This was
discussed and it was noted the clubhouse would need to be in use for
coffee/cake etc so a marque would require hiring. Dave will ask the member to investigate
this further and provide costings to the next Committee meeting.

Treasurers
Report (Steve Anderson):

Steve has now
received a handover from Ron although Ron remains available for any guidance
requested in this role.

Steve provided
the accounts for the period 1^st Nov 31^st Dec which were
interrogated. In the period we made a net profit of 49.14, having 17025.29
in accounts and petty cash giving total assets at 17376.15.

Our largest
annual outgoing was recognised as Grassroots Green maintenance at 7k annually,
this was discussed, recognising the maintenance of equipment, chemical
licences, chemical storage regulations, arrangement of work parties and
expertise this saves us and provides high quality results. It was agreed that
this is an appropriate contract.

Steve raised
that our electricity rates are charged at business rate. Despite us being
registered as an Ammeter Sports Club, we are not registered as a charity so
have remained on business rate. Dave and Steve will ask other Lincolnshire
clubs if they have managed to move off business rates when they attend the
Boston AGM on Friday 26^th Jan as this would help us put forward a
case for also doing so.

Steve asked if
we could hire the clubhouse out more to increase funds, this would involve the
member booking it to be present and take responsibility for it. Steve also
asked us to consider if we might raise more funds by increasing Open
competitions for instance holding a Singles as well as our Pairs and Triples or
holding both 2 & 3 Wood Pairs and Triples although it was noted this would
require more volunteers for catering/bar/kitchen.

Steve and Ron
will review our accounts and forecast 1940 s loss for the next Committee
meeting as well as Pre-season meeting, where we can consider if match and
membership fees need to increase.

Kevin raised
that our water bill seems high. We do use water out of season however it was
noted one tap was not fully turned off following a hire out of the clubhouse.
Please remember if you arrange a booking, you must take responsibility for
opening and ensuring all is turned off before closing the clubhouse.

Paul asked when
the music licence we purchased, in the main for 1940 s weekend, should be
reviewed? It was established that this should be cancelled at the end of May
if we wish to avoid renewal costs. Ron and Steve will ensure this is reviewed
and actioned appropriately.

Secretary s
Report (Sam Elgar):

Sam stated that
it had been disappointing that the Burns meal could not go ahead as we were
unable to secure a minimum commitment to make the catering viable, falling 3
members short. If anyone else has winter social ideas, please share them as we
normally enjoy getting together out of season.

Friskney have
shared their Open invites which Sam pinned on our notice board for 6^th
July. Members should keep their eyes on the board as other club invites come
in. Sam will share our Open Competition entry forms with other clubs when they
are provided by Ron.

Our Then and Now
notice boards continue to be updated, any members with content are invited to
contribute.

Sam asked that
we set the majority of our 2024 Fixture/Event dates so these can be
advertised. Paul stated he has obtained Jubilee Park dates for us to avoid
where necessary and the Committee agreed on the following:

Preseason Meeting Saturday 9th March 2pm.

Opening of the Green
Saturday 9th March 2pm. Dave to confirm with Ben, Grassroots.

Spring Clean Saturday 23^rd March from 10am.

Open Day Saturday 6th April at 2pm. Ron to co-ordinate Banner, Steve to speak to Mark
Royal to invite clothing/equipment supplier.

Potential 2^nd
Open Day Saturday 22^nd June at 2pm Phil to gauge interest and
co-ordinate.

Fixed Jack Coronation Cup Sunday 14^th July

Open Pairs Saturday 20th July. Raffle

Summer Social BBQ Saturday 27th July. Raffle

Salmon Trophy Saturday 17th August. Raffle

Open Triples Saturday 24th August. Raffle

End of Season Presentations Day with Ray Dales Memorial
Drawn Pairs & BBQ Sunday 8th September 2024 from 12pm midday. Potential Draw for a year s free membership.

Closing of the Green
Sunday 15^th September. Dave to confirm with Ben, Grassroots.

AGM Saturday 2nd November 2024 2pm.

3 Bank Holiday Car
Boot Sales:

       Mon 6^th
May Early May bh Tombola

       Mon 27^th
May Spring bh Tombola

      
Mon
26^th Aug Summer bh Tombola

The highlighted
dates will be confirmed, and Friendly Fixtures added as agreed. Currently Ron
is looking into inviting Collingham on Sun 30^th June and Holt on Sun
7^th July or Thu 18^th July.

Please add the
Pre-Season meeting to your diaries for Sat 9^th March at 2pm.

Sam will update
our website with the dates.

Membership/Property
Secretary s Report (Paul Bastiani):

Nil
to report.

Fixtures
Secretary s Report (Phil Redman):

Phil is
anticipating fixtures being shared with him over the next few weeks and can
work with the dates we just set for our own so will begin work on our Fixtures
list. Phil will be sharing draft lists with the Committee and would appreciate
they check for any anomalies. Phil looks also to share the draft lists with
Captains this year as he has learned they are well placed to spot any glitches.

Friendly
Fixtures Secretary (Ron Nicholson):

Ron reported
that he will be in contact with Collingham, Holt and Sutton-on-Sea clubs who we
are looking to arrange friendlies with this season.

Ron asked if
there would be interest if he were to investigate a bowling holiday coach trip,
potentially in October or November 2024? Sam stated she would enjoy this. It
was agreed to gauge interest further at the Pre-Season meeting.

Bar (Ron
Nicholson):

As previously
agreed, with Steve becoming Treasurer following AGM the responsibility for Bar should
move to another Committee member as it would not be appropriate for the
Treasurer to hold this.

It was agreed
that Ron Nicholson will be Lead of the Bar sub-committee with Terry and Steve
as members.

Competition
Secretary s Report (Pauline & Kevin Mallon):

Pauline and
Kevin reported that the sign-up sheets for 2024 competitions will be up in our
clubhouse for members to add their names from 9^th March, at the
Pre-season meeting.

Sponsorship/Liaison
Secretary s Report (Terry Butchart):

Terry reported
he will be approaching Eyre s for the Open competitions sponsorship again this
year and Steve will be required to invoice them prior to us receiving this.

Terry intends to
be very proactive this year to increase sponsorship, we all share concerns
about the loss of 1940 s weekend revenue.

The cost of the
brown tourist information sign Terry investigated would be 5k. All agreed
this was not viable.

Terry stated
that he is contacting a charity that it appears may be able to provide us with
a defibrillator machine, which we had been exploring costings of. This would
mean it must be accessible to the public though. All agreed we would be happy
for this to be cited on the external fence or even erect a post for it and any
option to reduce potential costs should be explored. We look forward to Terry
reporting back at the next meeting.

Terry will be
approaching JJ s Garage/Garden Centre in the hope of obtaining sponsorship
and/or flowers for our 12 troughs which will need planting up again in spring.

Sponsorship has
now been agreed with The Village Limits and Terry will be arranging completion
of this shortly.

Social
Secretary s Report (Bev Redman):

Bev sent her
apologies with nothing to report.

Events/Catering
Secretary s Report (Hazel Trinder):

Nil to report.

Any other
Business:

Dave raised that
we may have difficulty securing two teams on a Tuesday evening with the Tuesday
Trophy also running in the day and with the Boston AGM on Friday 26.01.24 a
decision needs making on this. Steve and Sam agreed to get a questionnaire
emailed to all members that day, allowing us to gauge commitment before Dave
and Steve attend the AGM.

Terry continues
to contact Upp Internet provider and is trying to persuade them to sponsor us
and provide broadband. Ron also continues to communicate with Vodafone in
attempts to secure reasonably priced connectivity at our club.

The last booked
camping on site was suitably spaced out and welcome to continue in this format.

Our Committee
board needs amending to reflect Bev Redman joining, John Egleston retiring and
Ron Nicholson/Steve Anderson switching roles.

Ron was
dismissed from his duties to attend early and turn the heating on before the
next committee meeting, having managed to set it to just 10C this morning and
cause intense complaint throughout the two hours, particularly from Sam and
Paul. Dave was entrusted with this challenging yet essential duty before the
next meeting!

With there being
no further matters arising the meeting was closed by the chair at 1205hrs.

Next
Committee Meeting:

Saturday 2^nd
March 2024. 1000hrs.

Woodhall Spa Town Bowls Club

Minutes of Committee Meeting

1000hrs Saturday 17^th August
2024

Present:

Dave
Walsh (Chairman/Greenkeeper)

Steve
Anderson (Treasurer)

Sam
Elgar (Secretary)

Brian
Trinder (General/Bar Subcommittee)

Hazel
Trinder (Catering/Events)

Pauline
Mallon (Joint Competitions Secretary)

Kevin
Mallon (Joint Competitions Secretary)

Bev
Redman (Social Secretary)

Phil
Redman (Fixtures Secretary)

Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)

Paul
Bastiani (Membership/Property Secretary)

Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)

Apologies:

Nil

Demonstration:

Sally Bearman
kindly attended to demonstrate mementoes she can produce for us to order for
giving to visiting players at our friendly matches. Sally is a local crafter
and displayed some examples she had prepared with our logo on. These were very
impressive, and the Committee will decide on order(s) to place with her before
2025 season at the next Committee meeting.

Minutes of
Previous Meeting:

Agreed as
correct.

Chairman s/Green
keeper s Report (Dave Walsh)

Dave reported
that bowling is mostly going well and that there has been a meeting with
Grassroots to discuss a new menu to choose services from in the 2025 season.

Treasurers
Report (Steve Anderson):

Steve reported
that over the period June 28th Aug 13th there was a total income of 1,978.50
minus Cost of Goods Sold (shirt sales) of 135.43 making a gross profit of
1,843.07.

Expenses for the same period were 2,225.11, resulting in a net loss of
382.05.
*A substantial part of this was due to Green Maintenance to Grass Roots
( 1,836.09) and service costs for our mowers ( 127.37).